Sign in with Microsoft
Sign in or create an account.
Hello,
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

Let's say you have a vacation planned to Maui. You want to let the group know that you'll be out of office for awhile, but you don’t want to clutter group member inboxes with an invitation describing your out-of-office plans. With the group calendar, you can schedule your out-of-office event and opt out of sending the event to others. When group members check the group calendar, they'll see the dates you're out.

Of course, if you want your group members to receive notifications of your vacation plans, you can do that, too.

  1. At the bottom of the screen, select Calendar to open Calendar.

  2. In the navigation pane, select All Group Calendars and select your group. If you have multiple calendars open, the events for each will be displayed.

    A screenshot of All Group Calendars in the navigation pane

  3. If you have multiple calendars open, select your group calendar.

    A screenshot of a group calendar in the calendar view

  4. Select Home > New Appointment.

    A screenshot of the New Appointment button

  5. Fill out the details of your absence, including name, place, start and end dates, and, if desired, a personal note.

  6. Next to Show As, select Free.

  7. Next to Reminder, select None.

  8. Select the All day event check box if you'll be out of office for more than a few hours.

  9. Select Save and Close. If you've included group members on the invitation, you'll select Send instead.

  1. On the side panel, select Calendar to open Calendar.

  2. In the navigation pane, under Groups, select your group. If you have multiple calendars open, the events for each will be displayed. Each calendar is color-coded as indicated in the navigation pane. In split view, the title of each calendar is displayed at the top.

  3. At the top of the page, select New event.

  4. At the top of the window, select Calendar and then select the group calendar.

  5. Fill out the details of your absence, including name, place, start and end dates, and, if desired, a personal note.

  6. Select the All day check box if you'll be out of office for more than a few hours.

  7. At the top of the dialog, select Busy and then select Free.

  8. Select Don't remind me.

  9. To send the invitation to the group members, select Invite members at the top of the dialog.

  10. Select Save. If you've included group members on the invitation, you'll select Send instead.

See Also

Schedule a meeting on a group calendar

Send automatic (out-of-office) replies in Outlook on the web

Learn more about Outlook.com groups

Create an event on an Outlook.com group calendar

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!

×