Visio Viewer for iPad Help

Visio Viewer for iPad is a new way to view and share Visio diagrams that were created in the Visio desktop application. You first upload a .vsd or .vsdx file to OneDrive, OneDrive for Business, or SharePoint. Then, people can view and share the file in Visio Viewer for iPad. You can also receive a .vsd or .vsdx file as an email attachment, and then tap the attachment to view on your iPad. Want to know more about Visio Viewer for iPad? See Frequently Asked Questions.


Zoom and pan in a diagram

View the layers in a diagram

Find shapes in a diagram

Share a file

Save a copy of a file

Print a diagram

We want to hear from you

Zoom and pan in a diagram

Zoom in and out of a diagram and pan across it.

Zoom

  1. To zoom in, touch the diagram with two fingers and spread them apart.

    To zoom in, touch the diagram with two fingers and spread them apart.

  2. To zoom out, touch the diagram with two fingers and pinch them together.

    To zoom out, touch the diagram with two fingers and pinch them together.

Pan

  1. If the Pan Window isn't already open, tap the View icon and make sure it's on.

    Pan Window command in the View menu.

  2. As you pan across your diagram, look at the Pan Window in the upper left corner of your screen. The small highlighted box indicates the region of the page that is shown in the drawing window. You can move the highlighted box to pan and zoom, respectively.

    Pan window in the upper left corner of the screen helps you keep track of where you are in the diagram.

    You can also tap and hold the Pan Window and drag it to any location on your diagram.

    Tap and hold the Pan Window, then drag it around the screen to move it.

View the layers in a diagram

Tap the Layers icon to show all the layers of shapes in your diagram.

Layers menu shows the layers of objects in the diagram.

You can tap the check mark next to each layer to toggle on and off the shape. The number next to each layer represents the number of shapes that exist in your diagram.

Find shapes in a diagram

  1. Tap the Search icon.

    Visio Viewer for iPad magnifying glass

  2. Type your text in the search box. Next to your search text, a number will appear, which indicates the quantity of those objects in your diagram.

    Search field in Visio Viewer for iPad

  3. Use the forward and back arrows to find next and find previous in your diagram.

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Share a file

If you want to share your file, you can:

  • Save it to the cloud and invite people to view it.

  • Save it to the cloud and send a link to the file.

  • Copy your current view as an image and paste it in another Office app.

  • Send a copy of your file as an email attachment or through another app.

The advantage of saving your file in the cloud and then inviting people to access it or sharing a link to it in email is that you can update the file content at any time and everyone you share it with will have the latest version. If you don't want to save your file in the cloud, you can send it as an email attachment.

Note: If you save your file locally to your iPad, you will not have the option of inviting people to view or sending a link to your file.

Invite people to view or edit your file

  1. Open your file, tap the Share icon, and then tap Invite People.

    Invite People option in Visio Viewer for iPad

    Note: Be sure to save your file to the cloud first; otherwise, the Invite People option will be unavailable.

  2. To invite people, add their email addresses or tap the "+" to look for people in your contacts list. If you want, add a short message.

    Type names or email addresses and invite others to view your diagram in Visio Viewer for iPad.

  3. Click Send. Everyone you invite will get an email with a link to the shared file.

Send a link to your file

  1. Tap the Share icon, and then tap Copy Link.

    Copy link in Visio Viewer for iPad

    Note: Be sure to save your file to the cloud first; otherwise, the Copy Link option will be unavailable.

  2. Paste the link into an email or message app and send it to the people with whom you want to share your file.

Copy the current view as an image

  1. Tap the Share icon, and then tap Copy View as Image.

    Share options in Visio Viewer for iPad

  2. In another Office app, such as Word, Excel, PowerPoint, OneNote, or Outlook, open a blank document or navigate to the file in which you want to paste your image.

  3. Double tap in the area you want to insert your image to see the selections buttons menu.

  4. Tap Paste.

Send a copy of a file

  1. Tap the Share icon, then tap Send a Copy.

    Send a copy of a file in Visio Viewer for iPad

  2. You can send your file as an email in Outlook or choose another app from which to send it.

    Send a Copy menu which shows two options of how to share a file - via email with Outlook or send with another app.

Save a copy of a file

  1. Tap the File icon, and then tap Save a Copy.

    Save a copy of a file option in Visio Viewer for iPad

  2. In the Name box, type a name for the file.

  3. Select a location for the file.

  4. In the upper-right corner, tap Save.

Print a diagram

  1. Tap the File icon, and then tap Print.

  2. Select your Orientation, page size in Settings, which pages you want to print, and Scaling option.

    Print layout options, such as orientation, size, which pages to print, and scaling.

    Tap Next.

  3. Select your Printer and the number of copies you want, then print your diagram to a compatible AirPrint printer.

We want to hear from you

We want to hear from you about your experience with Visio Viewer for iPad. Please use any of the following ways to send your comments and suggestions to our product team:

  • Tap the File icon, and then tap Send Feedback.

    Screenshot of Send Feedback link in Visio on iPad

  • Visit the Visio UserVoice forum to provide suggestions and vote on ideas that others have already submitted.

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See Also

Visio Viewer for iPad Frequently Asked Questions

Sync the files on your computer with your mobile device

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