Sign in with Microsoft
Sign in or create an account.
Hello,
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.

Last updated: March 2010

Using Office.com templates

The New tab in the Microsoft Office Backstage view (Click the File tab, and then click New) can provide you with up-to-date assistance downloaded from Office.com for documents that are based on templates. You can also send feedback on the templates and provide a numeric rating for each template that you download.

When you open a template or a file based on a template, Visio 2010, depending on your online Help settings, contacts Office.com. It sends the ID for that template, the program, and version that you are currently using, together with standard computer information.

The template ID is used to identify the original template as downloaded from Office.com or included in your Visio 2010 installation. It does not uniquely identify your document. The ID is the same for all users of the same template.

Linking to pictures and other documents

If you choose to create a link to an image, file, data source, or diagram on your hard disk or on a server, the path to that file is saved into your Visio 2010 diagram. In some cases, the link might include your user name or information about servers on your network.

Printing

When you print a Visio 2010drawing, and then save that drawing, Visio 2010 saves the path to your printer with the Visio drawing. In some cases, the path might include a user name or computer name.

Document Workspace sites

Visio 2010allows you to access a Document Workspace site on a Microsoft SharePoint Foundation 2010 site. A Document Workspace site is a shared space where you can collaborate with other team members on one or more Visio diagrams.

When you access a Document Workspace site, Visio 2010 downloads data from the Document Workspace site to provide you with information about that site. This data includes:

  • Name of the SharePoint Foundation site

  • URL or address of the site

  • Names, e-mail addresses, and permission levels of the site users

  • Lists of the documents, tasks, and other information available from the site

Visio 2010 also stores a list of the SharePoint Foundation sites that you have visited on your computer, in the form of cookies. This list is used to provide you with quick access to the sites that you have visited before. The list of sites that you have visited is not accessed by Microsoft and is not exposed to the Internet unless you choose to make the list more broadly available.

Research and reference

Visio 2010 allows you to request information about a particular term or phrase from a number of premium content providers. When you request a search on a particular word or phrase, Visio 2010 uses the Internet to send the text that you requested, the software product that you are currently using, the locale to which your system is set, and authorization information indicating that you have the right to download research information, if needed by the third party.

Visio 2010 sends this information to a service provided by Microsoft or a third-party provider that you select. This service returns information about the word or phrase that you requested.

Frequently, the information that you receive includes a link to additional information from the service’s Web site. If you click this link, the service’s provider might add a cookie to your system to identify you for future transactions. Microsoft is not responsible for the privacy practices of third-party Web sites and services. Microsoft does not receive or store any of this information unless you have queried a Microsoft-owned service.

You can turn off research and reference by doing the following:

  1. Click the File tab.

  2. Under Help, click Options.

  3. Click Trust Center, and then click Trust Center Settings.

  4. Click Privacy Options, and then clear the Allow the Research task pane to check for and install new services check box.

Translation service

Visio 2010 allows you to translate all or part of your drawing by using a bilingual dictionary or a machine translation. You have a choice of how you want to translate your drawing.

You can select or enter a word or phrase that you want to translate, or you can choose to translate the entire document, in either case by selecting the applicable translation option in the Research and Reference pane

If you select or enter a word or phrase that you want to translate, the phrase that you have entered is compared to a bilingual dictionary. Some bilingual dictionaries are included with your software and others are available from Office.com. If a word or phrase you enter is not in the bilingual dictionary included with your software, the word or phrase is sent unencrypted to a Microsoft or a third-party translation service.

If you want to translate the entire drawing, it is sent unencrypted to a Microsoft or a third-party translation service. As with any information that is sent unencrypted over the Internet, it might be possible for other people to see the word, phrase, or drawing you are translating.

If you choose to use one of the dictionaries available on Office.com or a third-party translation service, Visio 2010 uses the Internet to send the text that you requested, the type of software you have, and the locale and language (Click the File tab. Under Help, click Options. Click Language), to which your system is set. For third-party translation services, Visio 2010 might also send previously cached authentication information indicating that you previously signed up for access to the Web site.

SharePoint Foundation

Microsoft SharePoint Foundation 2010 provides shared, Web-based Workspace sites where you can collaborate on documents or meetings.

When you access a SharePoint site, by using either your Web browser or any Office program, the site saves cookies to your computer if you have permissions to create a new subsite on that site. Taken together, these cookies form a list of sites to which you have permissions. This list is used by several Office programs to provide you with quick access to the sites that you have visited before.

The list of sites that you have visited is not accessed by Microsoft and is not exposed to the Internet unless you choose to do so.

In SharePoint Foundation, when you create a new Web site or list, or add or invite people to an existing Web site or list, the site saves the following for each person, including your:

  • Full name

  • E-mail address

A user ID is added to every element that you or the other users of the site add to or modify on the site. As with all of the content on the SharePoint site, only administrators and members of the site itself should have access to this information.

All elements of the SharePoint site include two fields: Created By and Modified By. The Created By field is filled in with the user name of the person who originally created the element and the date when it was created. The Modified By field is filled in with the user name of the person who last modified the Visio 2010 diagram and the date when it was last modified.

Administrators of the servers where SharePoint sites are hosted have access to some data from these sites, which is used for analyzing the usage patterns of the site and improving the percentage of time that the site is available. This data is available only to the server administrators and is not shared with Microsoft unless Microsoft is hosting the SharePoint site. The data specifically captured includes the names, e-mail addresses, and permissions of everyone with access to the site.

All users with access to a particular SharePoint site might search and view all content available on that site.

Auditing

Microsoft SharePoint Foundation 2010 provides auditing features that allow administrators to keep a reliable audit trail of how users are working with certain content.

When SharePoint Foundation administrators enable the Auditing feature, the server automatically records in the SharePoint content database certain actions performed by the user. These actions include view, edit, check-in, and check-out. For each recorded action, the server records identifying information about the file, the action, and the user's SharePoint ID. No data is sent to Microsoft as part of this feature.

This feature is off by default and is available only to administrators of SharePoint sites where content is stored.

Where your name might be stored

In certain instances, Visio 2010 stores your name to provide you with a better experience when using some features. For example, your name is stored in these locations:

  • Author fields

  • AuthorName file property

You can remove your name from these fields and properties by doing the following:

  1. Click the File tab.

  2. Click Info.

  3. Click Remove Personal Information.

Microsoft Office solutions created by other companies might also include your name or other personal information in the custom properties associated with your file.

Other hidden data and metadata

By default, every file saved by Visio 2010 includes file properties such as the following:

  • Author

  • Manager

  • Company

  • Last Saved By

  • Names of document reviewers

You can remove your name from these fields by doing the following:

  1. Click the File tab.

  2. Click Info.

  3. Under Document Statistics, click Advanced Properties.

In addition, other properties might be saved to the file depending on the features or third-party solutions that you use. For example, if your drawing or diagram is part of a document workflow, additional file properties to track the workflow are saved.

This information is then available to anyone who has access to your file.

Visio Services

You can use Visio 2010 to create files that are used by Visio Services, a feature in Microsoft SharePoint Service (VDW files). VDW files might contain data connection information that is used to connect to external data sources including data source names as well as actual data from these sources. The data that Visio 2010 stores in VDW files might contain personally identifiable information.

Top of Page

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!

×