Video: Why store files in the cloud?

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Today, you want files available wherever you are and from any device. You also want to quickly share those files so others can collaborate with you. Lastly, you want to synchronize updates to those files between your devices and the cloud, so that you always have the latest version.

Benefits of storing files in the cloud

When you store your files in the cloud, you can:

  • Access and update files from anywhere on any device.

  • Share photos and files with others.

  • View pictures you take with your mobile phone on your Windows phone, iOS, or Android device.

  • Manage your business files on the road.

  • Collaborate on documents with others at the same time.

  • Synchronize files from the cloud service to your desktop and work with them offline.

Hi, I'm Doug, from Office. I want to talk about why you want to put your documents on OneDrive.

Now a lot of folks have everything on one device--all their folders and pictures and documents--and that's great if you always have that device with you.

But if you put your document in the cloud with OneDrive--that's a cloud up there --then you can get to that document on any device that's connected to the internet.

So if you go home and just have your iPad, well you can get those documents. And it's just not iPads.

You can use Android devices, Android phones, iPhones, Windows Phones. Macs, PCs.

You can use it on the browser or we have free apps for all these devices. You can also share with others.

Now again: Old-school is we might take this document and attach it in an e-mail to several people.

Well, then there's several copies of that document.

If you store it in OneDrive, then you send the link out to everybody and everyone's working just on one version of the document. And folks don't even need Office to work in Office.

They'll open it in Office Online, that's the free versions of Word, Excel, PowerPoint, and OneNote that anyone can use for free.

Now everything is private on OneDrive: You control the permissions of who can view the document or view and edit the document.

If you have an Office 365 subscription, a couple other cool things.

One: a the most recent document on one device is the most recent document on all your devices.

So if you work on something here and put in the cloud and even if you haven't turned your iPad on for a couple weeks, open up Word, it's your most recent document there.

And devices remember where in the document you were last time you were on that particular device, so you can go right to that part of the document.

Also you get extended storage with an Office 365 subscription.

Now, you can store anything on OneDrive: documents, pictures, videos, but you get a 1TB of storage with the subscription.

A terabyte that's an awful lot. That's like 300,000 photos or, essentially, a million documents.

A million documents to create. That's a lot of documents. I gonna get back to work and create those documents.

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