Video: Set up automatic replies
If you prefer to skip the video and go straight to written instructions, see Automatically reply to emails.
Create, edit, and turn off out-of-office messages, set a time range for them to run, and set different messages for different groups. You’ll need a Microsoft Exchange account to use these features.
Other videos in this course
This video is part of a training course called Send automatic replies when you’re out of the office.
A Microsoft Exchange Server account is required. This feature doesn’t work with POP3 or IMAP email accounts. If you are using an Outlook.com (formerly Hotmail), Google Gmail, POP3, or IMAP account, see Automatically reply to email messages without using an Exchange Server account.
You can use Outlook or Outlook Web Access to manage your Automatic Replies. To set up this feature in Outlook Web App, see Automatic replies.
Automatically reply to emails
Click File > Automatic Replies.
If you don’t see this command, you probably don’t have an Exchange Server account.
If you aren’t sure which version of Exchange Server your account uses, see Determine the version of Microsoft Exchange Server my account connects to.
Select Send automatic replies.
If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you don’t specify a start and end time, auto-replies are sent until you select the Do not send automatic replies check box.
On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office. Select whether you want replies sent to My contacts only or to Anyone outside my organization who sends you messages.
To learn more about setting automatic replies in Outlook, see Automatically reply to email messages with an Exchange Server account.