Manage your email on a Mac

Send file attachments with email on a Mac

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Attach a file to your email messages in Outlook.

Send an email message with an attachment

  1. Select Attach File.

  2. Browse and select the file or picture that you want to insert, and then select Choose.

    Note:  A paperclip icon will appear confirming that the file or picture is attached to the email message. You can also see the file size.

  3. To Delete an attachment, place the cursor next to an attachment and select Delete.

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Outlook 2016 for Mac Help

What's new in Outlook 2016 for Mac?

Attach a file or folder to a message in Outlook 2016 for Mac

Outlook 2016 for Mac Quick Start Guide

So far we've only talked about reading and organizing mail.

Now it's time to start writing some email.

To create a New Email, from the home ribbon tab click the New Email button.

I'll expand this so that you can see it a little better.

If it doesn't fill up enough of the screen, you can hover your mouse over the edge of the email and click and drag to the right.

The first thing you need to decide if you have more than one email account set up on Outlook is which account it's going to be sent from.

By default, I was in a Landon Hotel folder so the from email is going to be Landon Hotel.

However, I can change that from the drop down.

I'll keep it as Landon Hotel for now and then I'm going to put my cursor in the To field.

Now I can start typing.

If they're in my contact list, I can type a name or I can simply start typing an email address.

I'll select this name and I can add multiple names.

I could keep going.

If I don't know the person's email address, but I know it's in my people list or address list I can click the icon to the far right of the To field.

It's going to bring up a search box in which I can put the name of the person I'm looking for.

If it's comes up with the results, I can select their name and on the bottom right hand side, it can decide whether that name is going to be populated into the To field, the Cc field of the email or the Bcc field which is blind carbon copy.

I'll click To. I can see that it got inserted into the email and I can close out of this dialog box by clicking the x in the top left hand corner.

If I want to remove an email from being sent, I can use the arrow keys on my keyboard to navigate to the email address or name that I want to remove, and hit the delete key on my keyboard.

Now, I can start typing a subject for the email. What's the email about?

Once I'm done with a good subject, I can put the cursor in the body of the email and start typing.

When I've got my text, I can click and drag to highlight my text and format it just like I could if it was in a Word document.

For example, I can change the font. I can change the size of the font. I can make it bold-faced or italicized. I can even change the color of it. I can make it centered. I can make it bulleted and I can even indent it.

When I'm done typing my email, I have a few options.

I can send it immediately by clicking the send button or I can also save it as a draft.

I'm going to click the Save button at the top of the screen.

It's going to save it into my drafts folder.

Now I can close out of it by clicking the x in the top left hand side.

To find that email to continue working on it again, I'll click the drafts folder on the left hand side in the navigation pane.

I remember I was working in the Landon Hotel account so I know to go looking for it in the Landon Hotel section.

Here's my email. I'm going to double click on it to continue working.

When I'm all done, now I'll click the send button.

I get a sound that means it was sent correctly.

It's not listed in my drafts folder anymore and if I want to see that it got sent, I can expand my sent items, click on Landon Hotel, I'll scroll to today's sent messages and here it is. Up next, let's reply to and forward an existing email.

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