Manage calendars & meetings on a Mac

Print your calendar on a Mac

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Print your calendar in Outlook when you'd like to share your schedule with others.

Print calendar

  1. Select Calendar > File > Print...

  2. Select Show Details.

    Note: You can customize how the Outlook calendar needs to be printed.

  3. Under Print, select All the Events in selected calendars, and under Style select an appropriate style from the drop-down.

  4. Select the Start date, End date, Start time, and End Time you want to show in the calendar.

  5. Under Page Options, select the boxes labeled Page Number and Black and white.

  6. Select Print.

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Outlook 2016 for Mac Help

What's new in Outlook 2016 for Mac?

Outlook 2016 for Mac Quick Start Guide

Sometimes you need to give somebody else access to your schedule though you may not want to delegate access to them so they can access it on Outlook.

In this case, you can print it out for them. To print your Calendar, click File and choose Print.

You'll be brought to the Print dialogue.

What makes printing the calendar different is that you can click show details and you'll be given a dialogue where you can customize how the Outlook calendar is going to print.

You can choose to print all the events in the selected calendar and what you need to make sure of is that you have the right calendar selected on the left hand side if you have multiple calendars that you're looking at.

I'm going to select all events in the selected calendar.

The next thing I need to decide is what style I'm going to print, a day view, and I can see it previewed on the left hand side, the work week, which is Monday through Friday, the entire week, which is Sunday through Saturday or a Month view.

Depending on which item I want to print, I can choose a start date and an end date.

When I choose these date ranges, it's going to show up how many pages it’s going to print.

For example, if I choose to print out one day as the style and I choose to print out the entire month, you can see that I'm printing out 31 pages of details.

If I choose to print a work week, I can print the actual week that I want to show up on the calendar.

I need to choose the start date and the end date.

Since I only chose one week, its only gonna print out one page.

I can also choose the Start time and the End time that I want to show up on the calendar.

Finally, I can choose if I want to print out page numbers and whether I want to print it out in black and white.

When I'm ready to print, I can click the blue Print button and I'll be ready to hand off my calendar to who needs to see it.

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