Print slides, notes, or handouts

Print slides, notes, or handouts

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Minimize slide text and put notes in the notes section, out of your audience’s site. And print them with or without slide thumbnail images.

Want more?

Add a header or footer to your handouts or notes pages

Change the header or footer on notes and handouts

Create and print speaker notes

Video: Work with handout masters

Print your handouts, notes, or slides

You finished creating your presentation, and now you want to print it as a handout for your audience.

PowerPoint gives you several choices for handouts. To start, you click FILE, Print to open print view.

In print view, your options for page layout and printing are on the left, and a preview of the handout is on the right.

To see the page layout choices, click the Page Layout button.

These are the layouts. They include Full Page Slides, shown in the preview, here as well as layouts with multiple slides per page.

Let's look at the 3 Slides layout. It has three slides on the page as well as lines for audience notes.

Another type of handout is the Notes Pages.

The notes page includes not only the slide, but also your speaker notes.

When you plan to use the notes page as a handout, you'll type the notes you intend for the handout in the notes pane, below the slide.

This approach is a great way to keep from overloading the slide with information.

If you put details in the notes pane, your audience can get those in the handout.

Another thing to consider when you print handouts is page orientation.

With a Portrait Orientation, the page is laid out vertically.

With a Landscape Orientation, the page is laid out horizontally.

You'll also decide whether to print the handouts in color, or in one of the black and white formats–Grayscale or Pure Black and White.

And, you'll choose headers and footers for the handout, things like date and page number.

You click Edit Header & Footer to do that.

Another option for handouts is to print them in Microsoft Word. To do that, you would click Export, Create Handouts.

When you click Create Handouts again, you get these layout choices for printing and formatting the handouts in Word.

Up next: Print a basic handout.

Connect with an expert
Contact us
Expand your skills
Explore training

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×