Password protect your mailbox

Password protect your mailbox

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We'll look at two sharing scenarios. First, at work and home, where people can protect their email with their own password-protected Windows user accounts. Second, sharing a public computer using the Outlook Web App or some other browser-based email app.

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Introduction to IRM for email messages

Mark an email as private

With Outlook and Windows, multiple people can protect their email on one shared computer.

In this course, we'll look at two sharing scenarios. First, there is sharing at work and home.

In this scenario, people can protect their email with their own password-protected Windows user accounts.

Here’s how it works. User accounts are set up for you and the others.

When someone else needs to use the computer, you can Sign out or Switch to the other person.

Then, the second person can Sign in and view their email.

When they are the active user, they can't see your email. And you can't see theirs when you are signed in.

To switch back to your account, just enter a Password, and your desktop opens with everything just as you left it.

The second scenario is sharing a public computer.

It may not make sense to create Windows user accounts on a computer shared by many users.

So, the best way to protect your email is by using the Outlook Web App or some other browser-based email app.

After you Sign in to your email provider and check your email, Sign out and close the browser.

To make sure there is no trace of your personal information left on the computer, you can clear the browser history and temporary Internet files.

This course will show you how to set up Windows and Outlook for these scenarios.

In the last movie, we'll talk about two more things you can do for additional protection.

But first, you'll see how to set up and use a Windows user account for sharing at work and home.

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