Video: How things are organized

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This video shows you the three major places to find things: in the presentation, on the ribbon, and in the backstage.

So, your first question might be, why did Microsoft redesign Office? It worked fine before. Well, the answer is, simply, to make the programs easier to use.

Of course, you can work any way you want, but the commands I use most often are right here on the slide.

First, there is the right-click menu.

Then, there is something new, called the mini-toolbar, which is great for doing quick tasks, like indenting a bullet.

There is also this: When you click a data chart, these buttons appear.

With this, you can instantly add or remove all kinds of stuff, like the title of the chart or Legend, and with this, you can change the STYLE of the chart.

The commands I use fairly often are located on the ribbon. The ribbon commands are organized into tabs, and tab commands are organized into groups.

We’ll look at more details in the next video.

The commands I use less often can be found by clicking one of these little arrows. They open dialog boxes. Look familiar?

Many of them are identical to the ones you used in PowerPoint 2003.

Finally, to get to the commands I use least often, I go to the backstage.

This is where you open, save, share, and export files.

For example, click Print to set up your printer, or print your presentation.

And look at this: your print preview is right here.

The options I use even less frequently are here in Options. This is where you set up General PowerPoint preferences.

You come to Options to Customize the ribbon, if there are certain commands you want to quickly access.

So, that’s basically how things are organized. Up next, we’ll take a closer look at the ribbon.

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