Tame your email and calendar

Find out who's available

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Learn how to view teammates' schedules to choose the best time for a meeting.

The following procedure is optimized for Outlook on a computer running Windows.

To view a teammate's schedule
  1. From Outlook, select New Meeting or New Skype Meeting.

  2. Select Click here to add a name and enter the name of the person who's schedule you wish to view.

  3. To schedule a meeting with that person, select a time on the timeline when you both are free, and select Appointment to write and send the invitation.

Even though my team works in several different time zones, I can use Outlook to quickly find a time when we’re all available for a Skype meeting.

In my Outlook calendar, I select New Skype Meeting, and then select Scheduling Assistant.

When I enter names into the attendees list, I see that person’s meeting schedule, and their work hours, whatever time zone they’re in.

I can even see when everyone on the list is free in the Suggested times pane.

Once I’ve selected a good time for the meeting, I select Appointment to write and send the invitation.

I see Tony has set an Out of Office message. He won’t be available.

But his message lets me know I can contact Sara with any questions in his absence.

So I select Scheduling Assistant again, and add her to the list.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!