Manage contacts & to-do's on a Mac

Create and complete tasks on a Mac

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You can create tasks handle all of your to-dos. Use the Tasks area to create tasks, view tasks, and mark them complete.

Create a new task

  1. Select Tasks.

  2. Select Home > New Task.

    An Untitled Task box opens.

  3. Type a name for your task.

  4. Select a priority for the task if you want: High Priority or Low Priority.

  5. Set Due date.

  6. Set a Start date.

  7. Set a Reminder date and time.

  8. Type some notes about your task.

  9. If you want the task to recur, select Recurrence and choose an option.

  10. If you want to Categorize it, select Categorize and select a category from the drop-down.

  11. Select Save & Close.


    • If a task is created in the Tasks area, the task icon appears next to it.

    • If a task is created in the People area, a person icon appears next to it.

    • If it is an Email follow-up, a mail icon appears next to it.

View a task

  1. Select Tasks.

  2. Select the task that you want to see.

Mark a task complete

  1. Select Tasks.

  2. Select a task in the list.

  3. Check the box next to the task.

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Outlook 2016 for Mac Help

What's new in Outlook 2016 for Mac?

Outlook 2016 for Mac Quick Start Guide

Outlook comes with a built in mechanism for handling all of your to dos, and it's called Tasks.

To access your tasks, click Tasks from the bottom of the screen and you'll be brought into the Tasks screen.

You may notice right away that you already have some tasks in there, and those are follow ups that you may have designated in your Mail and People.

Let's create a new task.

We do that by clicking New Task in the top left hand side, and now we can create the body of the task.

You can specify a priority such as High Priority or Low Priority.

You can set a due date for your task.

You can also set a date that you need to start your task by.

Finally, you can put a reminder on your task.

A reminder for your task will show up on your calendar.

You can also set some notes about your task.

You can make the task recurring by clicking the Recurrence button and deciding how often you want the task to recur, and you can also categorize it.

When you're done, click the Save & Close button.

Your task will appear. You can tell it's a task that was created in the Task area, because of the icon.

The person icon next to this task lets me know that I created it in the People section.

And this task has a mail icon next to it, so I know it's an email follow up.

To view the details of your task, you can click on it and it will show up in the preview pane.

To mark your task as being complete, you can place a checkbox next to it in the view.

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