Add and format text

Add text to slides

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In PowerPoint, you can add text to your PowerPoint slides with text boxes and shapes.

Add a text box

  1. Select Insert > Text Box.

  2. On the slide, select and drag where you'd like to put your object and start typing into it.

    Note: The text box will shrink to fit the size of the text you're using, but its eventual height and width will wrap to the size you created.

Add text to a shape

  1. Select Insert > Shapes, and then select your shape.

    Note: To add text to a shape, you must select a closed shape, such as a rectangle, arrow, or circle.

  2. Select and drag where you'd like to put your object and start typing into it.

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Add text to a slide

One way to add text to your slides is to simply click inside the text placeholders that are already on the slide.

That's how I added the text inside these two placeholders we see here.

There will be times when you want to insert text into a slide at a location where there are no placeholders.

Let's take a look at some other ways to add text.

I'm going to create a new blank slide for this.

I'll click New Slide and choose Blank.

This is a completely empty slide with no placeholders or any other objects.

From here on the Insert tab of the ribbon, you have a Text Box button.

Clicking that turns your mouse cursor into the Text Box tool.

We can use this in one of two ways.

You can simply click anywhere on the slide which creates a text box that will expand to fit the text you type.

You can then drag that text box around on the slide.

Another way to use the Text Box tool is to click it and then drag to draw a text box that's already the approximate size and position you want.

Actually, though, you really only need to draw out the width of the text box.

Notice when I start typing the box goes back to the height of a single line of text.

However, it will stay locked into its current width.

If I just type some gibberish, notice the text wraps down to the next line.

I'm just going to undo that.

But, if I press enter or return, I can go down to the next line and keep entering text.

The height of the box will continue to increase to contain your text.

That's how to use the Text Box button.

Again, just select it and either click or drag out a box and type your text.

I can re-size the text box too.

Another way to add text is with the Shapes tool.

This is useful if you want some text to appear in something other than an invisible rectangle.

Again, go to the Insert tab.

And here, click the Shapes button.

Now you have to select one of the closed shapes here under Rectangles, Basic Shapes, Arrows, and so on.

You can't add text to the objects under lines.

For example, I'll select this cloud shape here.

Once I do that I can again, either click to place the shape or I can click and drag to set the shape's size right off the bat.

Now, there's no placeholder text or a flashing cursor here because you won't always want to put text inside of shapes.

But, with the shape selected you can just start typing.

And the text will flow within the shape if you re-size it.

Notice when working with a shape, the Format tab appears in the ribbon.

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