Add and edit text

Add and edit text

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Most of your time in Word is spent adding words, sentences, and paragraphs to your document and editing them. Use these text-editing tips to help you get it done faster.

Add text

  1. Open an existing document.

  2. Place the cursor where you want to add the new text.

    • If the document is blank, you can move the cursor to be left, right, or center aligned and double click. Or you can double click anywhere to start adding text.

    • If the document already has text, just click where you want to start typing.

  3. Begin typing.

  4. Press Enter to end a line or paragraph and start a new one.

Tip: Press Shift + F5 to place the cursor where you were typing when you last closed the document.

Replace text

  1. Select the text you want to replace.

  2. Begin typing.

Select text

  • To select a single word, quickly double-click that word.

  • To select a line of text, place your cursor at the start of the line, and press Shift + down arrow.

  • To select a paragraph, place your cursor at the start of the paragraph, and press Ctrl + Shift + down arrow.

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Select text

Word Quick Start

With a blank document, you're ready to start typing.

In the very top left corner, you can see the flashing cursor, and it's just a matter of typing away, so let's type in something like MEMORANDUM in all caps and press Return, no problem.

Now what if you wanted to type something in the center over here? Notice as you move your mouse pointer around, the I-beam pointer shows you a little tip about text alignment.

Over here on the left half of the page, you can see the text alignment will appear to be left aligned.

As I move to the center of the page it changes to display center alignment, and as I move way over here to the right side, it turns into right alignment.

So maybe I'd like to have the date over here on the right-hand side.

Well, I could use some old fashioned methods like hitting the Tab key, or the Spacebar, which would be a mistake.

Better would be just to come over here to the right side, when I see that right-aligned icon or tip, I can double-click to go right there.

You can see I'm ready to start typing something in like today's date.

I'm going to type in Monday, and you can see the current date actually shows up.

I can press Enter to lock it in, and it's right-aligned.

I'm going to press Return.

Everything else would be right-aligned unless I go somewhere else in the document and double-click.

Let's double-click right in the center here somewhere.

You can see your cursor is flashing, waiting for you to type away.

So if I wanted to type something here,

This is filler text. You can see it's centered on my page, and I can go back over here to the left-hand side, double-click anywhere to start typing over there.

We can actually double-click anywhere on a blank page, or any other page for that matter, to start typing.

That's a cool feature, and not many people are aware of it.

Let's go up to File, and Close.

We don't need to save this, click Don't Save, and we're back to The Landon Hotel press release document.

Now obviously if I'm ready to start typing in this document, I just click where I want to type.

For example if I wanted to add some content to the title for Jonathan Perfington, I could click right after President, right after the T, and start typing, and Managing Director, like so.

So, automatically when you click somewhere in existing text and start typing, it's inserted, and the rest of the text is pushed aside to make room.

In other words, you're not typing over content by default.

If you wanted to, well, you just select that content, and start typing right over it.

I think that should be North, double-click South to select it, and type in North.

There we go.

So when it comes to inserting text, well, a new blank document leaves your cursor flashing, waiting for you to start typing, but it's good to know you can double-click anywhere on a page to start typing, and with existing text, you're automatically inserting that, not accidentally typing over content that you want to keep.

Now when it comes to selecting text, we already know we can click and drag, we can double-click, there are many other options when it comes to selecting text.

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