Use presenter view

presenter view helps you manage your slides while you present by tracking how much time has elapsed, which slide is next, and displaying notes that only you can see (while also allowing you to take meeting notes as you present). With one display, you can practice your presentation in presenter view. With two displays, your audience sees the presentation on one screen while you see the presenter view on the other.

Presenter view includes the following tools:

PowerPoint presenter tools

Callout 1 Clock

Callout 2 Current slide in audience view

Callout 3 Next slide (or next animation)

Callout 4 Timer showing elapsed time

Callout 5 Speaker notes for each slide

Callout 6 Meeting notes taken while you present

Do any of the following:

Use presenter view with a single display

  1. In the navigation pane, click the slide that you want to start with.

  2. On the Slide Show tab, under Presenter Tools, click Presenter View.

    Slide Show tab, Presenter Tools group

Use presenter view with two displays

With two displays, your audience sees the full screen slide show on one screen while you see the presenter view on the other.

  1. On the Slide Show tab, under Setting for Two Displays, click Presenter View.

    Slide Show tab, Setting for Two Displays group

  2. Do one of the following:

To

Do this

Play your slide show from the first slide

On the Slide Show tab, under Play Slide Show, click From Start.

Slide Show tab, Play Slide Show group

Play your slide show from the currently selected slide

  1. In the navigation pane, click the slide that you want to start with.

    How to select slides in the navigation pane

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  2. On the Slide Show tab, under Play Slide Show, click From Current Slide.

    Slide Show tab, Play Slide Show group

Play a custom slide show from the first slide

On the Slide Show tab, under Play Slide Show, click Custom Shows, and then click the custom show you want to play.

Slide Show tab, Play Slide Show group

Note   If no custom shows are listed, click Edit Custom Shows to create a new custom show.

Tips   

  1. While in presenter view, you can change which display that presenter view is on — just click Swap Displays. To swap displays again, move the mouse to the right until the pointer appears on the screen, and then click Swap Displays again.

  2. To end the slide show when you are finished presenting, click Exit Show or press ESC .

Presenter view is on the wrong screen

If presenter view shows on the projected screen, you can click Swap Displays to switch it back.

  1. Move the mouse to the right until the pointer appears on the other screen.

  2. At the top of the screen, click Swap Displays.

Go to the next or previous slide

To go to the next or previous slide, you can click the controls visible on the screen in presenter view. Or you can use the same keyboard or mouse commands that you use when the slide show is projected full screen.

  • Under the current slide, click the right or left arrow Go to next slide or previous slide buttons to advance to the next or previous slide.

    Why are my slides advancing automatically?

    If you previously recorded your presentation and saved the slide timings, the slides may be set to automatically advance according to the saved timings. If you do not want to use the timings as you present, you can turn them off. On the Slide Show tab, under Set Up, clear the Use Timings check box.

Skip to a slide

  1. Move the mouse to the bottom of the screen. The slide navigation pane will appear.

    Presenter view, Slide navigator

  2. Click the slide that you want to go to.

Pause, start, or reset the timer

The timer shows the total amount of time that has elapsed while you present. The timer automatically starts the first time you advance to the next slide, however, you can pause and then restart the timer if you need to stop to take questions from the audience or take a break during your presentation.

  • Do one of the following:

To

Do this

Pause the timer

Click   Pause timer button

Start or continue the timer

Click Start timer button

Reset the timer to zero

Click Reset timer button

Why are my slides advancing automatically?

If you previously recorded your presentation and saved the slide timings, the slides may be set to automatically advance according to the saved timings. If you do not want to use the timings as you present, you can turn them off. On the Slide Show tab, under Set Up, clear the Use Timings check box.

Take meeting notes while you present

On the left side of the notes pane, you can see any speaker notes that you entered for the current slide when you created the presentation. You can also type meeting notes while you present.

  • Click inside the notes pane on the right, and then type your meeting notes.

    Note   When you exit presenter view, the meeting notes appear below the speaker notes for that slide.

Change the time on the clock

The clock shows the time that has been set for the computer in System Preferences.

  1. On the Apple menu, click System Preferences.

  2. Under System, click Date & Time, and then change to the time that you want.

See also

Deliver your presentation

Record a slide show

Rehearse and set slide timings

Create and present a custom show

Applies To: PowerPoint for Mac 2011



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