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Use keyboard shortcuts to create your presentation

This topic itemizes keyboard shortcuts for PowerPoint 2016.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

  • This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

In this topic

Frequently used shortcuts

Navigate the ribbon with only the keyboard

Change focus by using the keyboard

Move between panes

Work in an outline

Work with shapes, pictures, boxes, objects, and WordArt

Select and edit text and objects

Format text

Custom keyboard shortcuts

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint.

To do this

Press

Make selected text bold.

Ctrl+B

Change the font size for selected text.

Alt+H, F, and then S

Change the zoom for the slide.

Alt+W, Q

Cut selected text, object, or slide.

Ctrl+X

Copy selected text, object, or slide.

Ctrl+C

Paste cut or copied text, object, or slide.

Ctrl+V

Undo the last action.

Ctrl+Z

Save the presentation.

Ctrl+S

Insert a picture.

Alt+N, P

Insert a shape.

Alt+H, S, and then H

Select a theme.

Alt+G, H

Select a slide layout.

Alt+H, L

Go to the next slide.

Page Down

Go to the previous slide.

Page Up

Go to the Home tab.

Alt+H

Move to the Insert tab.

Alt+N

Start the slide show.

Alt+S,B

End the slide show.

Esc

Close PowerPoint.

Alt+F, X

Navigate the ribbon with only the keyboard

The ribbon is the strip at the top of PowerPoint, organized by tabs. Each tab displays a different ribbon, which is made up of groups, and each group includes one or more commands.

You can navigate the ribbon with just the keyboard. Access keys are special shortcuts that let you quickly use a command on the ribbon by pressing a few keys, regardless of where you are in PowerPoint. Every command in PowerPoint can be accessed by using an access key.

There are two ways to navigate the tabs in the ribbon:

  • To get to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.

  • To go directly to a tab on the ribbon, press one of the following access keys:

    To do this

    Press

    Open the File page.

    Alt+F

    Open the Home tab.

    Alt+H

    Open the Insert tab.

    Alt+N

    Open the Design tab.

    Alt+G

    Open the Transitions tab.

    Alt+T

    Open the Animations tab.

    Alt+A

    Open the Slide Show tab.

    Alt+S

    Open the Review tab.

    Alt+R

    Open the View tab.

    Alt+W

    Open the Tell me box.

    Alt+Q, and then enter the search term

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

Work in ribbon tabs with the keyboard

  • To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.

  • To move between commands, press the Tab key or Shift+Tab. You move forward or backward through the commands in order. You can also press the arrow keys.

  • Controls are activated in different ways, depending upon the type of control:

    • If the selected command is a button, to activate it, press Spacebar or Enter.

    • If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press Spacebar or Enter.

    • If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, press the arrow keys. When the item you want is selected, press Enter.

    • If the selected command is a gallery, to select the command, press the Spacebar or Enter. Then, tab through the items.

Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.

Change focus by using the keyboard

The following table lists some ways to move the focus using the keyboard.

To do this

Press

Select the active tab of the ribbon and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Down Arrow, Up Arrow, Left Arrow, or Right Arrow key

Expand or collapse the ribbon.

Ctrl+F1

Display the context menu for the selected item.

Shift+F10

Move the focus to a different pane.

F6

Move to the next or previous command on the ribbon.

Tab key or Shift+Tab

Activate the selected command or control on the ribbon.

Spacebar or Enter

Open the selected menu or gallery on the ribbon.

Spacebar or Enter

Open the selected list on the ribbon, such as the Font list.

Down Arrow key

Move between items in an opened menu or gallery.

Tab key

Finish modifying a value in a control on the ribbon, and move the focus back to the document.

Enter

Use access keys when you can see the Key Tips

In PowerPoint 2013 and later, you can use Key Tips to get to things on the ribbon. You can display Key Tips, which are the letters used to access commands, and then use them to navigate in the ribbon.

key tips on the ribbon in PowerPoint

  1. Press Alt. The Key Tips appear in small squares by each ribbon command.

  2. To select a command, press the letter shown in the square Key Tip that appears by it. For example, press F to open the File Tab; H to open the Home Tab; N to open the Insert Tab, and so on.

    zoom in on keytips on the ribbon in Powerpoint

Depending on which letter you press, you may be shown additional Key Tips. For example, if you press Alt+F, Backstage view opens on the Info page, which has a different set of Key Tips.

Move between panes

To do this

Press

Move clockwise among panes in Normal view.

F6

Move counterclockwise among panes in Normal view.

Shift+F6

Switch between the Thumbnail pane and the Outline View pane.

Ctrl+Shift+Tab

Work in an outline

To do this

Press

Promote a paragraph.

Alt+Shift+Left Arrow

Demote a paragraph.

Alt+Shift+Right Arrow

Move selected paragraphs up.

Alt+Shift+Up Arrow

Move selected paragraphs down.

Alt+Shift+Down Arrow

Show heading level 1

Alt+Shift+1

Expand text below a heading.

Alt+Shift+Plus Sign (+)

Collapse text below a heading.

Alt+Shift+Minus Sign (-)

Work with shapes, pictures, boxes, objects, and WordArt

Insert a shape

  1. To select Shapes, press Alt+N, S, and then H.

  2. Use the arrow keys to move through the categories of shapes, and select the shape you want.

  3. Press Ctrl+Enter to insert the shape.

Insert a text box

  1. Press Alt+N, X.

  2. Press Ctrl+Enter to insert the text box.

Insert an object

  1. To select Object, press Alt+N, and J .

  2. To move the focus to the Object type list, press Tab.

  3. Press Ctrl+Enter to insert the object.

Insert WordArt

  1. To select WordArt, press Alt+N, W .

  2. Use the arrow keys to select the WordArt style you want, and press Enter.

  3. Type your text.

Select a shape

Note: If your cursor is within text, press Esc before using this shortcut.

  • To select a single shape, press the Tab key to cycle forward (or Shift+Tab to cycle backward) through the objects until sizing handles appear on the object you want.

Group or ungroup shapes, pictures, and WordArt objects

  • To group shapes, pictures, or WordArt objects, select the items that you want to group, and press Ctrl+G.

  • To ungroup a group, select the group, and press Ctrl+Shift+G.

Copy the attributes of a shape

  1. Select the shape with the attributes you want to copy.

    Note: If you select a shape with text, you copy the look and style of the text in addition to the attributes of the shape.

  2. To copy the object attributes, press Ctrl+Shift+C.

  3. To select the object you want to copy the attributes to, press the Tab key or Shift+Tab .

  4. To paste the attributes of the shape to the selected object, press Ctrl+Shift+V.

Select and edit text and objects

Select text and objects

To do this

Press

Select one character to the right.

Shift+Right Arrow

Select one character to the left.

Shift+Left Arrow

Select to the end of a word.

Ctrl+Shift+Right Arrow

Select to the beginning of a word.

Ctrl+Shift+Left Arrow

Select one line up (with the cursor at the beginning of a line).

Shift+Up Arrow

Select one line down (with the cursor at the beginning of a line).

Shift+Down Arrow

Select an object (when the text inside the object is selected).

ESC

Select another object (when one object is selected).

Tab or Shift+Tab until the object you want is selected

Send object back one position.

Ctrl+Shift+[

Send object forward one position.

Ctrl+Shift+]

Select text within an object (with an object selected).

Enter

Select all objects.

Ctrl+A (on the Slides tab)

Play or pause media.

Ctrl+SPACE

Select all slides.

Ctrl+A (in Slide Sorter view)

Select all text.

Ctrl+A (on the Outline tab)

Delete and copy text and objects

To do this

Press

Delete one character to the left.

Backspace

Delete one word to the left.

Ctrl+Backspace

Delete one character to the right.

Delete

Delete one word to the right.

Note: The cursor must be between words to do this.

Ctrl+Delete

Cut selected object or text.

Ctrl+X

Copy selected object or text.

Ctrl+C

Paste cut or copied object or text.

Ctrl+V

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Copy formatting only.

Ctrl+Shift+C

Paste formatting only.

Ctrl+Shift+V

Copy animation painter

Alt+Shift+C

Paste animation painter

Alt+Shift+V

Open Paste Special dialog box.

Ctrl+Alt+V

Move around in text

To do this

Press

Move one character to the left.

Left Arrow

Move one character to the right.

Right Arrow

Move one line up.

Up Arrow

Move one line down.

Down Arrow

Move one word to the left.

Ctrl+Left Arrow

Move one word to the right.

Ctrl+Right Arrow

Move to the end of a line.

End

Move to the beginning of a line.

Home

Move up one paragraph.

Ctrl+Up Arrow

Move down one paragraph.

Ctrl+Down Arrow

Move to the end of a text box.

Ctrl+End

Move to the beginning of a text box.

Ctrl+Home

Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide.

Ctrl+Enter

Move to repeat the last Find action.

Shift+F4

Move around in and work in tables

To do this

Press

Move to the next cell.

Tab

Move to the preceding cell.

Shift+Tab

Move to the next row.

Down Arrow

Move to the preceding row.

Up Arrow

Insert a tab in a cell.

Ctrl+Tab

Start a new paragraph.

Enter

Add a new row at the bottom of the table.

Tab in the bottom right table cell.

Edit a linked or embedded object

  1. To select the object you want, press Tab or Shift+Tab.

  2. To open the shortcut menu, press Shift+F10.

  3. To select Worksheet Object, press the Down Arrow key until it's selected.

  4. To select Edit, press the Right Arrow key and then press Enter.

    Note: The name of the command in the shortcut menu depends on the type of embedded or linked object. For example, an embedded Microsoft Office Excel worksheet has the command Worksheet Object, whereas an embedded Microsoft Office Visio Drawing has the command Visio Object.

Format text

Note: Select the text you want to change before using these keyboard shortcuts.

Change or resize a font

To do this

Press

Open the Font dialog box to change the font.

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+Right Angle bracket (>)

Decrease the font size.

Ctrl+Shift+Left Angle bracket (<)

Apply character formatting

To do this

Press

Open the Font dialog box to change the formatting of characters.

Ctrl+T

Change between sentence case, lowercase, or uppercase.

Shift+F3

Apply bold formatting.

Ctrl+B

Apply an underline.

Ctrl+U

Apply italic formatting.

Ctrl+I

Apply subscript formatting (automatic spacing).

Ctrl+Equal sign (=)

Apply superscript formatting (automatic spacing).

Ctrl+Shift+Plus sign (+)

Remove manual character formatting, such as subscript and superscript.

Ctrl+Spacebar

Insert a hyperlink.

Ctrl+K

Copy text formatting

To do this

Press

Copy formats.

Ctrl+Shift+C

Paste formats.

Ctrl+Shift+V

Align paragraphs

To do this

Press

Center a paragraph.

Ctrl+E

Justify a paragraph.

Ctrl+J

Left align a paragraph.

Ctrl+L

Right align a paragraph.

Ctrl+R

Custom keyboard shortcuts

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

More information

Use keyboard shortcuts to add commands to the Quick Access Toolbar

Use keyboard shortcuts to deliver your presentation

Use keyboard shortcuts in the Help window



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