Use email to send notes to OneNote notebooks

By associating an email address with OneNote, you can send anything to your notebooks by simply emailing it to a special email address (me@onenote.com). This is useful when you want to capture important information on the go — from important travel itineraries, flight and hotel confirmations, purchase receipts, and even quick notes to yourself.

Set up email notes in OneNote

To save emails to OneNote, do the following:

  1. In any Web browser, visit https://www.onenote.com/EmailToOneNote, and then click the Set up email to OneNote button.

  2. If prompted, sign in with the same Microsoft Account (Hotmail, Live, Outlook.com) that you use with OneNote. If you don’t already have an account, you can create one for free.

  3. On the Save emails to OneNote page that opens, do the following:

    • Under Your addresses, confirm the email address that OneNote should use to send messages directly to your notes. Emails that you send to me@onenote.com from this address will be saved to the OneNote notebook and section you select.

      Note: You can use multiple email addresses with this service. To add an additional email address, click Add another address.

    • Under Choose Location, click the drop-down menu to select the notebook and section where all emailed notes should be saved. If you change your mind later, you can easily move or copy emailed notes to other sections or notebooks.

  4. Click Save.


Send notes to OneNote in email

When you’ve completed the previous steps by choosing the email accounts and notebook sections you want to use, follow the steps below to begin sending notes to OneNote in email:

  1. Open any email app that uses the same email address that you’ve configured for use with OneNote.

    • Create a new, blank message and then type out any notes that you want to send to OneNote.

    • Open any email message that contains information that you want to send to OneNote, and then click or tap Forward.

  2. In the To: field of the email, type me@onenote.com.

  3. In the Subject: field, type a brief description of the note you’re sending. This text will become the page title in OneNote.

    Tip: All notes that you send to the me@onenote.com email address will be sent to the notebook and section that you’ve specified in your settings. You can easily override this preference for any particular message by typing the “@” symbol at the end of the email’s Subject line, followed by the section name where you want the note to be saved. For example, typing Itinerary @Trip Details into your email’s Subject field would create a new page called Itinerary in the Trip Details section of your default notebook.

  4. Click Send.


When next you open your notebook, you’ll see all emailed notes in the section you chose. You can keep them there, copy or move any of the pages to other sections or notebooks, or delete them when you no longer need the information.

Tip: To change your settings and preferences for emailing notes to OneNote, visit https://www.onenote.com/EmailToOneNote again at any time.

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