Use a screen reader to zoom in or out in Outlook

Use a screen reader to zoom in or out in Outlook

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook 2016 with your keyboard and a screen reader such JAWS or Narrator, the built-in Windows screen reader, to zoom in, or enlarge, the text of an email and make it easier to read. You can also zoom out and return to the original text size.

You can zoom an email in its own window or in the Reading pane. You can only zoom the email you’re currently reading. When you move to another email, the body text returns to the default font size.

To change the text size on the ribbon or in the Outlook navigation pane, you have to change the display settings for your computer.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • For keyboard shortcuts, go to Keyboard shortcuts for Outlook.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Zoom in on an email in its own window

  1. In the message list, navigate to the email and press Enter.

  2. To zoom in on the email, press Alt+H, then Q1. The Zoom dialog opens.

  3. To double the font size of the email, press the Up arrow key. To enter your own zoom value, press the Tab key until you hear "Percent, <the current percentage, editable spinner." In JAWS, you hear: “Percent spin box.” Type the zoom value you want, for example, 250 or 400.

  4. To close the Zoom dialog and read the zoomed email, press Enter.

Zoom out of an email in its own window

  1. In the zoomed email, press Alt+H, then Q1. The Zoom dialog opens.

  2. To reduce the font size of the email to the original size, press the Down arrow key until you hear "Zoom, Selected, One hundred percent." To enter your own zoom value, press the Tab key until you hear "Percent, <the current percentage, editable spinner." In JAWS, you hear: “Percent spin box.” Type the zoom value you want, for example, 75.

  3. To close the Zoom dialog, press Enter.

Zoom in on an email in the Reading pane

  1. In the message list, navigate to the email.

  2. To move the focus to the Status bar, press F6 until you hear “Status bar,”, followed by the recently used option on the Status bar.

  3. To go to the Zoom slider, press the Tab key until you hear “Zoom in, button,” and then repeatedly press Enter until you reach the text size you want.

Zoom out of an email in the Reading pane

  1. In the message list, navigate to the zoomed email.

  2. To move the focus to the Status bar, press F6 until you hear “Status bar,” followed by the recently used option on the Status bar.

  3. To go to the Zoom slider, press the Tab key until you hear “Zoom out, button,” and then repeatedly press Enter until you reach the text size you want.

Change the text size on the ribbon

You can change the text size on the ribbon or in the Outlook navigation panes by changing the display settings for your computer.

  1. Press the Windows logo key. You hear: "Cortana, search box, editing."

  2. In the Search text field, type Display, and then press Enter. The Display settings window opens.

  3. Press the Tab key until you hear "Change the size of text, apps, and other items," followed by the current value.

  4. To open the options list, press Alt+Down arrow key.

  5. To select the new size value, press the Up or Down arrow key until you hear the value you want, and then press Enter.

See also

Use a screen reader to format text in your email in Outlook

Keyboard shortcuts for Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessibility features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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