Use a screen reader to show flagged emails as tasks in To-Do

Use a screen reader to show flagged emails as tasks in To-Do

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use To-Do with your keyboard and a screen reader to show and manage your flagged emails as tasks in To-Do. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • This feature is only available if you’re using an account that’s hosted by Microsoft, such as an Outlook.com, Hotmail.com, or Live.com account. It’s also available if you’re using an account hosted by Microsoft but using a custom domain.

In this topic

Show flagged emails as tasks

To show flagged email as tasks, turn on the Flagged Email list option.

Once you've enabled the list, it's available in To-Do on all your other devices.

  1. Sign in to To-Do with the same personal, work, or school account that you use for email.

  2. Press the Tab key until you hear "Sidebar," and press Enter.

  3. Press the Down arrow key until you hear "Settings," and press Enter.

  4. Press the Tab key until you hear: "Assigned to me."

  5. With Narrator, press the SR key+Right arrow key until you hear: "Flagged email, Toggle switch, Off."

    With JAWS, press the Down arrow key once, and then press the Tab key once. You hear: "Flagged email, Button, Not checked."

  6. To switch the Flagged Email option on, press Spacebar.

  7. To exit the Settings window, press the Tab key until you hear "Go back," and press Enter.

    The focus returns to the To-Do main view.

Navigate to the Flagged Email list

Once you've enabled the Flagged Email list, up to ten flagged messages from the past two weeks show as tasks in the Flagged Email list. Also, all messages that you flag in the future will appear as tasks in this list.

You can manage the tasks in the Flagged Email list like any other tasks.

  1. Press the Tab key until you hear: "Lists," followed by the name of the currently selected list.

  2. Press the Up or Down arrow key until you hear "Flagged email," and press Enter.

  3. Press the Right arrow key to move to the first task in the Flagged Email list view.

  4. To select the task and open it in the detail view, press Enter.

  5. To move in the detail view, use the Down and Up arrow keys.

    To exit the detail view and return to the Flagged Email list view, press Esc.

See also

Use a screen reader to work with tasks in To-Do

Use a screen reader to add steps and set importance to a To-Do task

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate To-Do

Use To-Do for Mac with VoiceOver, the built-in Mac OS screen reader, to show and manage your flagged emails as tasks in To-Do.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

  • This feature is only available if you’re using an account that’s hosted by Microsoft, such as an Outlook.com, Hotmail.com, or Live.com account. It’s also available if you’re using an account hosted by Microsoft but using a custom domain.

In this topic

Show flagged emails as tasks

To show flagged email as tasks, turn on the Flagged Email list option.

Once you've enabled the list, it's available in To-Do on all your other devices.

  1. Sign in to To-Do with the same personal, work, or school account that you use for email.

  2. Press Command+Comma (,) to open the To-DoPreferences window.

  3. Press the Tab key until you hear "Connections button," and then press Spacebar.

  4. Press the Tab key until you hear: "Flagged email, Unchecked checkbox." Press Spacebar to toggle the option on.

  5. To exit the Preferences window, press Command+W.

    The focus returns to the To-Do main view.

Navigate to the Flagged Email list

Once you've enabled the Flagged Email list, up to ten flagged messages from the past two weeks show as tasks in the Flagged Email list. Also, all messages that you flag in the future will appear as tasks in this list.

You can manage the tasks in the Flagged Email list like any other tasks.

  1. In To-Do main view, press the Tab key until you hear "List table," followed by the currently selected list.

  2. Press Control+Option+Right or Left arrow key until you hear "Flagged email," and press Enter.

  3. Press Control+Option+Right or Left arrow key to move to the task list.

  4. Press Control+Option+Right or Left arrow key to navigate the task list. The detail view of the selected task is displayed automatically.

  5. When on a task, to move to the detail view, press the Tab key.

  6. To move in the detail view, press Control+Option+Left or Right arrow key.

    To exit the detail view, press Control+Option+Right arrow key until you hear "Back button," and then press Spacebar.

See also

Use a screen reader to work with tasks in To-Do

Use a screen reader to add steps and set importance to a To-Do task

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate To-Do

Use To-Do for iOS with VoiceOver, the built-in iOS screen reader, to show and manage your flagged emails as tasks in To-Do.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This feature is only available if you’re using an account that’s hosted by Microsoft, such as an Outlook.com, Hotmail.com, or Live.com account. It’s also available if you’re using an account hosted by Microsoft but using a custom domain.

In this topic

Show flagged emails as tasks

To show flagged email as tasks, turn on the Flagged Email list option.

Once you've enabled the list, it's available in To-Do on all your other devices.

  1. Sign in to To-Do with the same personal, work, or school account that you use for email.

  2. Swipe left until you hear "Sidebar," and double-tap the screen. You hear your user name.

  3. Double-tap the screen. The Settings window opens.

  4. Swipe right until you hear: "Flagged email, Switch button, Off." Double-tap the screen to toggle the option on.

  5. To exit the Settings window and return to the sidebar menu, swipe left until you hear "Done," and double-tap the screen.

Note: It may take a while before the Flagged Email list is updated and shows flagged emails as tasks. You may have to sign out and close the app and then sign in again.

Navigate to the Flagged Email list

Once you've enabled the Flagged Email list, up to ten flagged messages from the past two weeks show as tasks in the Flagged Email list. Also, all messages that you flag in the future will appear as tasks in this list.

You can manage the tasks in the Flagged Email list like any other tasks.

  1. In To-Do main view, swipe left until you hear "Sidebar," and double-tap the screen.

  2. Slide one finger down the screen until you hear "Flagged email," and double-tap the screen. The focus moves to the Flagged Email view.

  3. To browse the list, swipe right. You hear the title and details of the task.

  4. To select and open a task in the detail view, double-tap the screen. The tasks opens in the detail view.

  5. To move in the detail view, swipe right or left. To select, double-tap the screen.

    To exit the detail view and return to the Flagged Email list view, swipe left until you hear "Dismiss detail view," and then double-tap the screen.

See also

Use a screen reader to work with tasks in To-Do

Use a screen reader to add steps and set importance to a To-Do task

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate To-Do

Use To-Do for Android with TalkBack, the built-in Android screen reader, to show and manage your flagged emails as tasks in To-Do.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This feature is only available if you’re using an account that’s hosted by Microsoft, such as an Outlook.com, Hotmail.com, or Live.com account. It’s also available if you’re using an account hosted by Microsoft but using a custom domain.

In this topic

Show flagged emails as tasks

To show flagged email as tasks, turn on the Flagged Email list option.

Once you've enabled the list, it's available in To-Do on all your other devices.

  1. Sign in to To-Do with the same personal, work, or school account that you use for email.

  2. Swipe right until you hear "Sidebar," and double-tap the screen.

  3. Swipe right until you hear "Logged in as," followed by your user name, and double-tap the screen.

  4. Slide one finger down the screen until you hear "Settings," and double-tap the screen.

  5. Swipe right until you hear "Flagged email," and double-tap the screen to toggle the option on.

  6. To exit the Settings window and return to the sidebar menu, swipe down-then-left.

  7. To exit the sidebar menu and return to the To-Do main view, swipe down-then-left.

Navigate to the Flagged Email list

Once you've enabled the Flagged Email list, up to ten flagged messages from the past two weeks show as tasks in the Flagged Email list. Also, all messages that you flag in the future will appear as tasks in this list.

You can manage the tasks in the Flagged Email list like any other tasks.

  1. In To-Do main view, swipe left or right until you hear "Sidebar," and double-tap the screen.

  2. Slide one finger down the screen until you hear "Flagged email," and double-tap the screen. The focus moves to the Flagged Email view.

  3. To browse the list, swipe right. You hear the title and details of the task.

  4. To select and open a task in the detail view, double-tap the screen. The tasks opens in the detail view.

  5. To move in the detail view, swipe right or left. To select, double-tap the screen.

    To exit the detail view and return to the Flagged Email list view, swipe down-then-left.

See also

Use a screen reader to work with tasks in To-Do

Use a screen reader to add steps and set importance to a To-Do task

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate To-Do

Use To-Do for web with your keyboard and a screen reader to show and manage your flagged emails as tasks in To-Do. We have tested it with Narrator using Edge and JAWS using Chrome, but it might work with other browsers and screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • This feature is only available if you’re using an account that’s hosted by Microsoft, such as an Outlook.com, Hotmail.com, or Live.com account. It’s also available if you’re using an account hosted by Microsoft but using a custom domain.

  • When you use To-Do for web with Narrator, we recommend that you use Microsoft Edge as your web browser.

In this topic

Show flagged emails as tasks

To show flagged email as tasks, turn on the Flagged Email list option.

Once you've enabled the list, it's available in To-Do on all your other devices.

  1. Sign in to To-Do with the same personal, work, or school account that you use for email.

  2. Press the Tab key until you hear "Settings," and press Enter.

  3. Press the Tab key until you hear "To dash do settings," and then press Enter.

  4. Press the Tab key until you reach the Flagged email button. Press Spacebar to toggle the button on.

  5. To exit the Settings window, press Esc.

    The focus returns to the To-Do main view.

Navigate to the Flagged Email list

Once you've enabled the Flagged Email list, up to ten flagged messages from the past two weeks show as tasks in the Flagged Email list. Also, all messages that you flag in the future will appear as tasks in this list.

You can manage the tasks in the Flagged Email list like any other tasks.

  1. In To-Do main view, press the Tab key until you hear "Flagged email," and press Enter. The Flagged Email list opens. With Narrator, the focus moves to the list.

    With JAWS, to move the focus to the Flagged Email list, press the Tab key until you hear "Main region, List options."

  2. Press the Tab key to move in the Flagged Email list view.

  3. When on a task, press Enter to select and open it in the detail view.

  4. To move in the detail view, press the Tab key or Shift+Tab.

    To exit the detail view and return to the Flagged Email list view, press Esc.

See also

Use a screen reader to work with tasks in To-Do

Use a screen reader to add steps and set importance to a To-Do task

Use a screen reader to work with lists in To-Do

Use a screen reader to work with suggestions in To-Do

Use a screen reader to explore and navigate To-Do

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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