Use a screen reader to review file activity in a document library in SharePoint Online

You can use a screen reader to review file activity in a document library in SharePoint Online. By checking the version history of a file or folder, you can quickly find out when an item was changed, who changed it, and any comments about the changes.

Notes: 

In this topic

Review file activity in a document library

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and modern. For most people, modern is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic view. To view modern document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. In List view or Tiles view, select the file you’d like to review the history of.

    Tips: 

    • To select a file, tab until you hear “Grid column headers, Use menus to sort, filter, or group by a column” and then use the Down Arrow key. (In Narrator, you hear “Table name” and the name of the next column.)

    • Version History is not available for OneNote notebooks.

    • To switch between List view and Tiles view:

      • Make sure no files or folders are selected. The New button and View menu are available on the menu only when no files are selected in the document library.

      • Tab until you hear “New, Create a new folder or Office document in this location.”

      • Press the Right Arrow key until you hear “View menu,” and press Enter.

      • Press the Down Arrow key until you hear “List” or “Tiles,” and press Enter.

  3. Tab until you hear “Menu, Open.” (In Narrator, you hear “Open, Menu item.”)

  4. Press the Right Arrow key until you hear “More commands, Other things you can do with the selected items,” and press Enter.

  5. On the context menu, press the Down Arrow key until you hear “Version History” and press Enter. The Version History window opens, and you hear “Version History, Working on it.”

  6. To move to the version list, press the Tab key until you hear the date of the first version listed. The versions are listed in descending order with the most recent version at the top of the list.

    Tips: In Narrator, when you hear the date of a version, you can open a context menu for the version.

    1. Press Alt+Down Arrow. The context menu opens.

    2. To select View, Restore, or Delete, use the Up Arrow key and press Enter. A new window opens, where you can learn details about the version, confirm that you want to replace the latest version with the selected version, or confirm that you want to delete the version. To close the window, press Enter.

  7. To hear more information for a version, for example, the date modified and the name of the person who modified it, press the Tab key. The focus moves to the next column.

  8. To move through the version list, use the Tab key.

  9. To exit the Version History window, tab until you hear “Close button” and press Enter.

More information

Use a screen reader to get notified when a file or folder changes in SharePoint Online

Use a screen reader to check out or check in files in a document library in SharePoint Online

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