Use a screen reader to read a message from the message list in Mail for Windows 10

Reading email messages is one of the most important reasons people use a computer. With Mail for Windows 10, you can navigate quickly through your message list to the message you want, and open it.

Important: The procedures in this topic are documented using Narrator, a screen reader in Windows. To turn Narrator on or off, press the Windows key, and then press the Enter key. For information about how to work with other screen readers, contact your assistive technology (AT) manufacturer.

Read email messages by using Narrator

When you navigate to the message list within the Mail for Windows 10 Inbox, Narrator automatically begins to read a summary of the first message.

  1. Use the Up and Down Arrow keys to move to the message you want to read, and then press Enter. When the message opens, Narrator says, "Message, Read Only".

  2. Use your screen reader’s read commands to read the text of the message.

    Note: For a quick overview of Narrator commands, see Tips for reading a message with Narrator later in this topic.

  3. To read other information, such as the sender's name and the subject from the message body, press Shift+Tab to move to the message header.

    • If the message has attachments, Narrator reads the file name of the first attachment. Use the Right Arrow key to move focus to other attachments, if any, and hear their file names. Press Shift+Tab to move focus to the sender’s name and address.

    • If there are no attachments, Narrator reads the recipient’s name.

  4. Use Shift+Tab again to move focus to the subject line, and press Shift+Tab again to hear the sender’s name.

  5. When you finish reading the message, press the Esc key to return to the message list.

To learn how to reply to a message, see Use the keyboard to reply or forward a message in Mail for Windows 10.

Tips for reading a message with Narrator

Here are some tips for using Narrator that can help you read your email more efficiently:

  • To toggle Narrator on or off, press Windows key+Enter.

  • To have Narrator read all of a message without stopping, press Caps Lock+M.

  • To make Narrator stop reading, press Ctrl.

  • Press Caps+Up Arrow key to have Narrator change reading mode from character, word, paragraph, and page.

  • To read by paragraph, press Caps Lock+I. To continue reading, press Caps Lock+I again at the end of each paragraph.

  • To read by line, press Caps Lock+O. To continue reading, press Caps Lock+O again at the end of each line.

  • To read by word, press Caps Lock+P. To continue reading, press Caps Lock+P again at the end of each word.

More information

Use a screen reader to search for email messages in Mail for Windows 10

Use a screen reader to write and send a new email message in Mail for Windows 10

Use a screen reader with Mail for Windows 10

Keyboard shortcuts in Mail and Calendar apps for Windows 10

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