Use a screen reader to insert a picture in Outlook 2016

In Outlook 2016, by using only your keyboard and a screen reader, you can add images into your email messages. For example, insert pictures from your computer or device or from an online source on the web, such as Bing.com.

You can also add charts, screenshots, or SmartArt graphics. To learn how, see Add graphics to messages in Outlook.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

What do you want to do?

Insert a picture from your computer

  1. In an email message, place focus at the insertion point where you want to insert the picture.

  2. To move to the Insert tab on the ribbon and open the Insert Picture dialog box, press Alt+N, P. As the focus moves to the File name box in the Insert Picture dialog box, you hear “Insert Picture dialog.” The Insert Picture dialog box opens the default folder for the pictures on your computer or device (typically, the Pictures folder).

  3. To move between folders and then select one in the Insert Picture dialog box:

    • Press the Tab key until the focus is on the folders and files in the Insert Picture dialog box. You hear the name of one of the folders or files.

    • To move between and select folders and files, use the arrow keys. As you select each folder or file, you hear the folder’s name.

    • When you hear the name of a folder you want to open, press Enter.

      Tip: When you press Enter, Outlook might lose focus on the folder. In this case, focus moves instead to an item in the left pane. To return focus to the folders, press the Right Arrow key.

    • Repeat this procedure until you find the folder that contains your picture.

  4. To insert your picture from the currently selected folder, select the file that you want and press Enter.

    Or, you can press F6 to move the focus to the File name box (you'll hear, "file name"), and then type the file name for the picture and press Enter.

Insert a picture from an online source

Important: When you use an image that you don’t own, you're responsible for respecting copyright. You can filter for license type in Bing. To learn more, see Filter images by license type.

  1. In an email message, place the insertion point where you want to insert the image.

  2. To move to the Insert tab on the ribbon and open the Insert Pictures dialog box, press Alt+N, F. As the focus moves to the Bing Image Search box in the Insert Pictures dialog box, you hear “Insert Picture.”

  3. Type a word or phrase that describes the type of picture you want, and then press Enter twice .

  4. To move through the image search results and select images, use the arrow keys. You hear a description of each image you select.

    Tip: To type a different word or phrase, tab to the Bing Image Search box. You hear “Search Bing, Enter your search term.” (JAWS blocks this option, but Narrator allows it)

  5. To download and insert an image from the search results, first select the image by pressing Spacebar and then tab to the Insert button. You hear “Insert button.” Then, press Spacebar. The focus returns to your message, and you hear “Message edit.”

More information

Keyboard shortcuts for Outlook

Use a screen reader to create and send email in Outlook 2016

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