Use a screen reader to edit a document in a document library in SharePoint Online

Use a screen reader to edit a document in a document library in SharePoint Online

A11y_ScreenReaderContent

Use SharePoint Online with your keyboard and a screen reader to edit documents in a document library. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use SharePoint Online, we recommend that you use Microsoft Edge as your web browser. Because SharePoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint Online.

Edit a document

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and SharePoint Online experience. For most people, SharePoint Online experience is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic experience. To view SharePoint Online document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the SharePoint Online experience and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To move to the list of folders and files, press the Tab key until you hear: “Table, list of folders, files, or items.”

  3. To move through the list and select the file you want to edit, use the Up and Down arrow keys. If the file you need is in a subfolder, select the folder, and then press Enter. Press the Tab key until you hear "Table, list of folders, files, or items," and then, to select the file, use the Up and Down arrow keys.

  4. To open the file, press Enter. The file opens in a separate tab on your browser, and you can now make changes. If it’s an Office 365 document, the file opens in the appropriate application (such as Word for the web or Excel for the web).

    Tip: If you prefer to open the file in your desktop application, press Shift+Tab until you hear: “Command bar.” Press the Right or Left arrow key until you hear "Open," and then press Enter. Press the Down arrow key until you hear the application you want to open the file with, and then press Enter.

  5. Edit the document.

  6. To close the document, close the browser tab. Your work is automatically saved.

See also

Use a screen reader to upload files to a document library in SharePoint Online

Use a screen reader to create a custom view of a document library in SharePoint Online

Keyboard shortcuts in SharePoint Online

Use a screen reader to explore and navigate SharePoint Online

Accessibility features in SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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