Use a screen reader to edit a custom view of a document library in SharePoint Online

Use keyboard shortcuts and a screen reader to edit a custom view of a SharePoint Online document library and specify the information that is displayed about the items in that library. Choose how to view and interact with document libraries in SharePoint Online, and even make them more accessible. For details about creating a custom view, see refer to Use a screen reader to create a custom view of a document library.

Notes

In this topic

Edit a custom view of a document library

  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and modern. For most people, modern is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic view. To view modern document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To view modern document libraries in SharePoint Online, press the Tab key until you hear “Check it out button.” Press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

    Tip: If you don’t hear “Check it out button,” you’re already using the modern view.

  3. If the focus is not on the New button, press Tab until you hear the library name and “New, Create a new folder or Office document in this location.”

  4. Press the Right Arrow key until you hear “View menu” and the view that is selected such as “All documents.”

  5. To open the menu, press Enter and then press the Down Arrow key. When you hear “Manage views,” press Enter. The Document Library Settings page opens, and the focus moves to the first link in the General Settings area. You hear “List name, Description and navigation.” Below General Settings, column settings are listed, followed by options for views.

  6. To move to the Views settings, tab repeatedly until you hear “All documents, Link.” This is the default first view in the list of views. Custom views are listed next. If no custom views are defined, you hear “Create view. Link.” For more details, refer to Use a screen reader to create a custom view of a document library.

  7. Tab to the view you want to edit and press Enter. You hear “Edit view” and the name of the view. The focus is in the View Name box.

  8. In the Edit View page, select the options you want in your custom view. Options are grouped as follows:

    • Name. In the View Name box, type a name for this view of the document library.

    • Columns. In the table, choose the columns of information you want to display. To show or hide the columns in your custom view, select or clear the check box for a column. Column names are listed in the order in which they will appear in the custom view, which you can specify. For example, to display an item’s file size in the third column of your custom view, tab until you hear “File Size, Check box.” To select the check box, press Spacebar. To specify the order of the columns, tab to the Position from left box and, to increase or decrease the number to 3, press an arrow key.

    • Sort. To determine the order in which the items in the view are displayed, select up to two columns. When you tab to the First sort by the column box, you hear the name of the current selection. To choose one of the two sort order options (ascending or descending), select the column to sort by and then press the Tab key. Repeat for the Then sort by the column box.

    • Filter. Create a conditional view. Select the Show items only when the following is true option, and then press the Tab key. You hear “Column to filter combo box” and the current selection. Select a column. Tab to the operator box, and select a value, such as “Is equal to.” Tab to the value box, and type a value to filter on. Tab to the And or Or option, and choose the operator for the next condition. Tab to the next set of filtering conditions, and repeat.

    • Tabular View. Select this option to display check boxes by individual items so you can perform bulk operations on multiple selections.

    • Group By. Create groups and subgroups for up to two columns. For the First group by the column box, select a column, and then choose one of the two sort order options (ascending or descending). Repeat for the Then group by the column box.

    • Totals. Display totals for applicable columns of items.

    • Style. Choose the look you want for your view, such as Basic Table, Document Details, Newsletter, Shaded, and Preview Pane.

    • Folders. Choose whether to show items in folders or all at once (that is, a flat hierarchy without folders).

    • Item Limit. Constrain the number of items that are listed in the view.

  9. After you make your changes, press Alt+O. The focus returns to the document library, which displays the changes you made to the view.

More information

Use a screen reader to create a custom view of a document library in SharePoint Online

Use a screen reader to select columns to display in a document library in SharePoint Online

Use a screen reader to spotlight a file or folder in a document library in SharePoint Online

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