Use a screen reader to copy the link for a file or folder in a document library in SharePoint Online

A document library in SharePoint Online is a great tool for sharing documents within your team or organization. You can use keyboard shortcuts and a screen reader to copy the link for a file or folder in a document library in SharePoint Online.

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Use a screen reader to copy the link for a file in a document library in SharePoint Online
  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and modern. For most people, modern is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic view. To view modern document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To view modern document libraries in SharePoint Online, press the Tab key until you hear “Check it out button.” Press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

    Tip: If you don’t hear “Check it out button,” you’re already using the modern view.

  3. To move the focus to the list of items in your document library, press the Tab key until:

    • In JAWS, you hear “All documents, Grid column headers.”

    • In Narrator, you hear “Table, Name,” followed by the rest of the names of the columns you’re currently using.

  4. To move the focus to the file for which you want to copy a link, press the Down Arrow key until you hear the name of the file.

  5. To open the shortcut menu for the file, press Shift + F10:

    • In JAWS, you hear “Context menu.”

    • In Narrator, you hear “Open,” followed by the names of the rest of the commands on the shortcut menu.

  6. To move the focus to the Get a link command on the menu, press the Down Arrow key until you hear “Get a link.” Press Enter.

  7. As the focus moves to the Share dialog box, you hear “Get a link.” To get the link for the file, press the Tab key until you hear “Create button.” Press Enter.

    Tip: If you don’t hear “Create button,” someone has already created a link for this file. Go to the next step in this procedure.

  8. To copy the link, press the Tab key until you hear “Copy button.” Press Enter.

  9. As the focus moves to the Internet Explorer dialog box, you hear “Internet Explorer dialog.” To allow the webpage to access your Clipboard, press Shift+Tab until you hear “Allow access button.” Press Enter.

    Tip: If you don’t hear “Internet Explorer dialog,” the webpage is already allowed to access your Clipboard. The focus stays on the Copy button.

  10. After you copy the link, the focus moves back to the Share dialog box and the Copy button. You hear “Copy button.”

Use a screen reader to copy the link for a folder in a document library in SharePoint Online
  1. Sign in to your organization’s Office 365 account, start the SharePoint app, and then open your document library.

    Tip: Document libraries in SharePoint Online have two different views: classic and modern. For most people, modern is the default. However, if you hear “Check it out button” when navigating your document library, you’re using the classic view. To view modern document libraries, when you hear “Check it out button,” press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

  2. To view modern document libraries in SharePoint Online, press the Tab key until you hear “Check it out button.” Press Enter. After the view of your document library changes to the modern view and the focus moves from the Check it out button to the New link, you hear the name of your document library, followed by “New.”

    Tip: If you don’t hear “Check it out button,” you’re already using the modern view.

  3. To move the focus to the list of items in your document library, press the Tab key until:

    • In JAWS, you hear “All documents, Grid column headers.”

    • In Narrator, you hear “Table, Name,” followed by the rest of the names of the columns you’re currently using.

  4. To move the focus to the folder for which you want to copy a link, press the Down Arrow key until you hear the name of the folder.

  5. To open the shortcut menu for the folder, press Shift + F10:

    • In JAWS, you hear “Context menu.”

    • In Narrator, you hear “Open,” followed by the names of the rest of the commands on the shortcut menu.

  6. To move the focus to the Get a link command on the menu, press the Down Arrow key until you hear “Get a link.” Press Enter.

  7. As the focus moves to the Share dialog box, you hear “Get a link.” To copy the link that already exists for the folder, press the Tab key until you hear “Copy button.” Press Enter.

  8. To copy the link, press the Tab key until you hear “Copy button.” Press Enter.

  9. As the focus moves to the Internet Explorer dialog box, you hear “Internet Explorer dialog.” To allow the webpage to access your Clipboard, press Shift+Tab until you hear “Allow access button.” Press Enter.

    Tip: If you don’t hear “Internet Explorer dialog,” the webpage is already allowed to access your Clipboard. The focus stays on the Copy button.

  10. After you copy the link, the focus moves back to the Share dialog box and the Copy button. You hear “Copy button.”

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