Use a screen reader to add a table in email in Outlook 2016

You can use the keyboard and a screen reader to add a table to your email message in Outlook 2016. To best convey the information, you can specify the number of columns and rows, define how the table fits in the message, and much more.

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

Add a table to a newly created message

  1. Press Ctrl+N to create a new message.

  2. Go to the body of the email message text box, place the focus where you want the table. Press Alt+N, T, and then I. The Insert Table dialog box opens, and you hear “Number of columns.”

  3. Type the number of columns, and press the Tab key one or two times until you hear “Number of rows.”

  4. Type the number of rows, and press the Tab key until you hear “Fixed column width radio button checked. To change the selection, use Up or Down Arrow.” (In Narrator, you hear “Radio button checked.”)

    Tip: Outlook has three Autofit options for your table: Fixed column width, Autofit to contents, and Autofit to Window.

  5. Use the Up or Down Arrow key until you hear your choice and then “Radio button checked.”

  6. Tab to the OK button, and press Enter.

  7. The focus is in the upper-left cell of the newly inserted table. You hear “Table one” and then the dimensions of your table. (In Narrator, you hear “Editing.”)

  8. To add a header row to the table, press the Tab key to move into the table at any cell. Press Alt+J, T to open the Design table tab, and then press A to move to the Header Row checkbox. You hear, "Header row," then whether or not the checkbox is selected.

    Note: Header rows are very important for accessibility. They make it possible for screen readers to understand their location in the table and navigate properly. They also make it possible for you to add column header titles, which are helpful to the people who read the table.

    • If the checkbox is selected, press Esc to return focus to the table.

    • If it is not selected, press the Spacebar to select the checkbox, and then press Enter.

  9. To move through the table, use the Tab key or the arrow keys. Type table information in the appropriate sections. If you added a header row in the previous steps, you can add column titles to the table as you tab through the first row.

More information

Keyboard shortcuts for Outlook

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