Use Time Machine to automatically archive or back up items in Outlook 2016 for Mac

Time Machine is a backup software application included with the Apple OS X operating system. To use it, you'll need an external storage system, such as an external hard drive. Turn Time Machine on and it automatically makes copies of the files on your computer on a regular basis. If you lose or damage a file, you can use Time Machine to browse through the backups to recover a copy of the file.

Note: If you haven't set up Time Machine yet to back up your files, see Use Time Machine to back up or restore your Mac, or check the Apple website for AirPort Time Capsule.

Turn Time Machine on to back up your Outlook items

  1. On the Apple menu, click System Preferences, and then click Time Machine.

  2. In the Time Machine dialog box, switch Time Machine to On, and then click Select Backup Disk.

  3. Select the location where you want to back up your files, and then click Use Disk.

    Your files will now back up daily.

Note: The first time you open Outlook after restoring a Time Machine backup, Outlook rebuilds its database to accommodate the restored items. If you have a large database, rebuilding the database might take a while.

Related information

Export or manually archive items in Outlook 2016 for Mac

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