Use TalkBack to read and respond to your email in Outlook for Android

Read and reply to email messages on your Android mobile device by using the TalkBack screen reader and the Outlook app for Android.

Notes: 

  • If you don’t already have it, download and install the Outlook for Android app from Google Play.

  • The keyboard shortcuts and navigation in the Outlook app may differ from those in Outlook on the web, which you use in your device’s web browser.

  • To navigate and enter information and commands, you can use gestures, an external keyboard, or dictation.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack.

In this topic

Start Outlook for Android

  1. Open the Outlook for Android app.

  2. If you have more than one Outlook account, the default account opens.

  3. To switch to a different account, in the upper-left corner of the screen, move to the Open Navigation Drawer button and double-tap. Slide down the menu until you hear the name of the email account you want to open, and double-tap. Slide down to the Inbox for the account, and double-tap.

Use the Inbox

When you start the app, Outlook typically opens the Inbox.

However, if you need to switch to the Inbox from a different screen, move to the upper-right corner of the screen until the Open Navigation Drawer button has the focus and then double-tap. Slide down the menu until you hear “Inbox,” and double-tap.

On the left side of the Inbox heading is the Open Navigation Drawer button. Next to that is the title, Inbox. On the right side of the Inbox heading are the Search and Settings commands.

Below the heading is a menu bar with the following three commands:

  • Focused Inbox, which lists the highest-priority emails from the current email account.

  • Other Mails, which lists all other emails from the current email account.

  • Filters button, which opens a menu of filters you can apply to the Inbox, including Unread, Flagged, and Attachments.

Beneath the menu bar is the list of emails in the Inbox. At the bottom of the screen is another menu bar with the following four commands:

  • Mail goes to the Inbox.

  • Calendar goes to the Calendar view.

  • Files goes to the Files view, where you can browse files from your email accounts, those stored on OneDrive, and more.

  • People goes to the People view, which shows your contacts.

Just above the People command in the Inbox is the Compose button.

Open an email message

By default, emails are listed with the newest first.

  1. To hear the sender and subject of emails, slide your finger down through the list. You hear information about each email, including:

    • The sender name.

    • The date or time the message was received.

    • The subject.

    • A preview of the email contents.

  2. To open an email message, make sure it has the focus and then double-tap. To hear the message, slide your finger down through the message.

    To scroll down the message, use two fingers and swipe up. To scroll up, use two fingers and swipe down.

    To have TalkBack read you an email message from top to bottom, swipe down and right (in the shape of an L). In the Global Context Menu, slide down to the Read from top command.

  3. When you finish reading the message, to return to the Inbox, in the upper-left corner of the screen, move the focus to the Navigate Up button and double-tap.

Compose an email message

  1. With the Inbox open, near the lower-right corner of the screen, move the focus to the Compose button and double-tap. A blank email message form appears, with the focus in the To text box.

  2. Type the names or email addresses of the recipients.

    With each character you type, matching names from your contacts are listed. To check the suggested contacts list below the To text box, slide across the list. To select a suggested contact, double-tap.

  3. Move the focus to the Cc field, and double-tap. To send a copy of the message to other recipients, type their names or email addresses.

  4. To send a blind copy of the message to other recipients, move the focus to the Bcc field, double-tap, and then type their names or email addresses.

  5. Slide down until you hear “Edit box, Subject.” To select the edit box, double-tap and type or dictate a subject for your message.

  6. Slide down until you hear “Edit box, Message body,” and double-tap. Type or dictate your message.

  7. To add an attachment, near the upper-right corner of the screen, move the focus to the Attach Files button and double-tap. The Attach Files menu opens.

    • To attach a file, on the Attach Files menu, move the focus to the Choose from Files or Choose from Device Files command and double-tap. To find the file, browse. To finish attaching the selected file, double-tap.

    • To attach an image, on the Attach Files menu, move the focus to the Choose from Photos command and double-tap. Browse to find the image file, and double-tap.

  8. To attach a meeting invitation, near the upper-right corner of the screen, move the focus to the Attach Invitation or Availability button and double-tap. The menu opens.

    • To send your first available time slot for a meeting, move the focus to the Send Availability command on the menu and double-tap. The Select Availability screen opens.

    • To schedule a meeting, move the focus to the Create an Invitation command, and double-tap. The Create Invitation screen opens.

    Select the time for your schedule availability or meeting invitation you want to attach, and, to create the time slot, double-tap. In the upper-right corner of the Select Availability screen, move the focus to the Done button and double-tap. The time slot or meeting invitation is attached to the email message.

  9. To send the message, in the upper-right corner of the screen, move the focus to the Send button and double-tap.

Tip: To save a draft of the message without sending it, near the upper-left corner of the screen, move the focus to the Navigate Up button and double-tap. In the Save Draft? alert, move the focus to the Save button and double-tap.

Reply to an email message

  1. With the email message open, near the lower-left corner of the screen, move the focus to the Reply button and double-tap. A new email opens with the same subject and is set to reply to sender of the original email. The focus is in the body of the message.

    Tip: Tip To reply to the sender and all other recipients of the original email message, in the bottom center of the screen, move the focus to the Reply All button and double-tap.

  2. Type or dictate your message.

  3. When you are finished composing the message, in the upper-right corner of the screen, move the focus to the Send button and double-tap. After a moment, you hear “Mail sent successfully.”

Tip: To discard a message you’ve started to compose, near the upper-left corner of the screen, move the focus to the Navigate Up button and double-tap. In the Save Draft? alert, move the focus to Discard and double-tap.

Forward an email message

  1. With the email message open, near the lower-right corner of the screen, move the focus to the Forward button and double-tap. A new email opens with the same subject. The focus is in the To text box.

  2. Type the name or email address of the recipient. If necessary, add more recipients in the To, Cc, or Bcc text fields.

  3. Slide down until you hear “Edit box, Message body,” and double-tap. Type or dictate your message.

  4. When you are finished composing the message, in the upper-right corner of the screen, move the focus to the Send button and double-tap.

Delete an email message

To delete a single open email message, near the upper-right corner of the screen, move the focus to the Delete button and double-tap.

Search messages

  1. In the Inbox, near the upper-right corner of the screen, move the focus to the Search button and double-tap.

  2. The focus is in the Search Mail text field. Type a keyword or phrase. The search happens with each character you type. When the search is complete, you hear the number of results found and the search results appear below the Search Mail text box.

  3. To hear the email messages, slide down across the search results list.

    Tip: To clear the current search and start another, near the upper-right corner of the screen, move the focus to the Clear Search button, and double-tap. The focus is in the blank Search Mail text field. Type a new keyword or phrase.

  4. To open an email message, move the focus to it and double-tap.

  5. To leave the Search screen, near the upper-left corner of the screen, move the focus to the Collapse button, and double-tap.

Work with Focused messages

By default, Outlook creates a Focused Inbox and an Other Inbox.

  • By default, Outlook presents the Focused Inbox. To switch to the Other Mails Inbox, in the Inbox heading, move the focus to the Other Mails command and double-tap.

  • To move an email message from the Other Mails Inbox to the Focused Inbox, first, to open it, double-tap the message. Near the upper-right corner of the screen, move the focus to the More Options button. To open the menu, double-tap. To select Move to Focused Inbox, tap. Then, double-tap the command. Move the focus to the Move this message only or Move this and all future messages option. If necessary, to toggle the setting, double-tap the option you want. Move the focus to the lower-right corner of the alert, and double-tap the Move command.

  • To switch back to the Focused Inbox, if necessary, close an open email message. In the upper-left corner of the screen, move the focus to the Navigate Up button, and double-tap. Move the focus to the Focused Inbox command, and double-tap.

  • To turn off the Focused Inbox feature and work with a single list of messages, in the Inbox, near the upper-right corner of the screen, move the focus to the Settings command and double-tap. Slide down the screen until you hear “Focused Inbox.” Near the right edge, move the focus to the On switch and double-tap until you hear “Off, not checked.” Near the upper-left corner of the screen, move the focus to the Navigate Up button and double-tap. Outlook now presents a single Inbox.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×