Use Publisher to create and send email newsletters

You can use Publisher to create and send a email newsletters. How you set up your mail delivery depends on your audience and how you want the format to appear.

Send your newsletter as an email attachment

When you want recipients to read the content of your publication in its original format, send your publication as an attachment. This way you won’t need to use an email template; you can use an existing customized newsletter template to create the newsletter. For more information on creating a newsletter, see Create a newsletter using Publisher.

You can send your attachment in any of these three formats:

  • A Publisher publication

  • A PDF file

  • An XPS file

The best option is to send it as a PDF. When you send your publication as an email attachment, you don't need to preview its appearance in a browser, because email recipients will open and view the publication in the correct program.

  1. To send the message, click File > Share > E-mail (in Publisher 2010, click File > Save & Send > Send Using E-mail), and choose one of the following:

    • Send as Attachment

      Important: When you send a Publisher publication as an email attachment, the recipient must have Publisher installed to view the publication.

    • Send as PDF

    • Send as XPS

  2. In the message header, add email addresses for the recipients.

  3. In the Subject box, add a title for your email.

  4. On the toolbar above the message header, choose any other options that you want.

Create and send your newsletter as an email message

Publisher includes many attractive, high-impact email newsletter designs that you can send as messages.

Create the newsletter

  1. In the list of template types in Publisher, select the E-mail category.

  2. In the list of designs, scroll down to find the Newsletter category, and select the newsletter template you want to use.

    Note: Under Customize, you can adjust the color scheme and font scheme and insert your business information before you create the publication.

  3. Click Create.

  4. In your email publication, replace the text and pictures in the publication with your own content.

  5. Save the email newsletter.

Now that you’re finished creating your newsletter, you can send it as email.

Preview and send the newsletter

  1. To preview your newsletter, click File > Share > Email Preview > Email Preview. (In Publisher 2010, click File > Save & Send > E-mail Preview > E-mail Preview.)

  2. To send the message, click File > Share > Email > Send Current Page. (In Publisher 2010, click File > Save & Send > Send Using E-mail > Send Current Page.)

  3. In the message header, add email addresses for the recipients.

  4. In the Subject box, add a title for your email.

  5. On the toolbar above the message header, choose any other options that you want.

Create and send using email merge

For information about how to create and send an email merged newsletter, please read Create a mail or e-mail merge.

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Send your newsletter as an email attachment

When you want recipients to read the content of your publication in its original format, send your publication as an attachment. This way you won’t need to use an email template; you can use an existing customized newsletter template to create the newsletter. For more information on creating a newsletter, see Create a newsletter using Publisher.

You can send your attachment in any of these four formats:

  • An email message

  • A Publisher publication

  • A PDF file

  • An XPS file

The best option is to send it as a PDF. When you send your publication as an email attachment, you don't need to preview its appearance in a browser, because email recipients will open and view the publication in the correct program.

  1. To send the message, click File > Send E-mail, and choose one of the following:

    • Send as Message

    • Send Publication as Attachment

      Important:  When you send a Publisher publication as an email attachment, the recipient must have Publisher installed to view the publication.

    • Send Publication as PDF Attachment

    • Send Publication as XPS Attachment

  2. In the message header, add email addresses for the recipients.

  3. In the Subject box, add a title for your email.

  4. On the toolbar above the message header, choose any other options that you want.

Create and send your newsletter as an email message

Publisher includes many attractive, high-impact email newsletter designs that you can send as messages.

Create the newsletter

  1. In the list of Popular Publication Types in Publisher, click E-mail.

  2. In the list of designs, scroll down to find the Newsletter category, and select the newsletter template you want to use.

    Note: Under Customize, you can adjust the color scheme and font scheme and insert your business information before you create the publication.

  3. Click Create.

  4. In your email publication, replace the text and pictures in the publication with your own content.

  5. Save the email newsletter.

Now that you’re finished creating your newsletter, you can send it as email.

Preview and send the newsletter

  1. To preview your newsletter, click File > Send E-mail > E-mail Preview.

  2. To send the message, click File > Send E-mail > Send as Message.

  3. In the message header, add email addresses for the recipients.

  4. In the Subject box, add a title for your email.

  5. On the toolbar above the message header, choose any other options that you want.

Create and send using email merge

For information about how to create and send an email merged newsletter, please read Create an e-mail merge.

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