Use Publisher to create and send email newsletters

You can use Publisher to create and send a email newsletters. How you set up your mail delivery depends on your audience and how you want the format to appear.

Send your newsletter as an email attachment

When you want recipients to read the content of your publication in its original format, send your publication as an attachment. This way you won’t need to use an email template, you can use an existing customized newsletter template to create the newsletter. For more info on creating a newsletter see Create a newsletter.

You can send you attachment in any of these three formats:

  • A Publisher publication

  • A PDF file

  • An XPS file

The best option is to send it as a PDF. When you send your publication as an email attachment, you don't need to preview its appearance in a browser, because email recipients will open and view the publication in the correct program.

  1. To send the message, click File > Share > E-mail, and choose one of the following:

    • Send as Attachment

         When you send a Publisher publication as an e-mail attachment, the recipient must have Publisher installed to view the publication.

    • Send as PDF

    • Send as XPS

  2. In the message header, add email addresses for the recipients.

  3. In the Subject box, add a title for your email.

  4. On the toolbar above the message header, choose any other options that you want.

Create and send your newsletter as an email message

Publisher includes a lot of attractive, high-impact e-mail newsletter designs that you can send as messages.

Create the newsletter

  1. In Publisher, click Built-In.

  2. In the list of publication types, scroll to select Email.

  3. Under Email, scroll down to find Newsletters and select the newsletter template you want to use.

    Note   Click Customize to the color scheme and font scheme, as well as insert your business information, before you create the publication.

  4. In your email publication, replace the text and pictures in the publication with your own content.

  5. Save the e-mail newsletter.

Now that you’re finished creating your newsletter, you can send it as email.

Preview and send the newsletter

  1. To preview your newsletter, click File > Share > Email Preview > Email Preview.

  2. To send the message, click File > Share > Email > Send Current Page.

  3. In the message header, add email addresses for the recipients.

  4. In the Subject box, add a title for your email.

  5. On the toolbar above the message header, choose any other options that you want.

Create and send using email merge

This is a somewhat more complex procedure, please read Create a mail or e-mail merge for help on creating and sending an email merged newsletter.

Top of Page

Applies To: Publisher 2013



Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Support resources

Change language