Use OneDrive on iOS

Use OneDrive on iOS

Here are the basics about using the OneDrive app for iPhone, iPad, and iPod Touch. Download the app for iOS.

Sign in

To add a personal account, enter your Microsoft account on the sign-in page. To add a OneDrive for Business account, enter the email address you use for your company, school, or other organization.

If you have a problem signing in with your work or school account, try signing in at OneDrive.com or contact your IT department.

Automatically save photos and videos you take to OneDrive (personal OneDrive accounts only)

  1. In the OneDrive app, tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, then tap Settings OneDrive settings .

  2. In the Settings box, tap Camera Upload, then turn on Camera Upload to automatically upload photos and videos to OneDrive.

    Note: To set your device to upload pictures even when the OneDrive app isn't the active app, tap Upload in Background.

  3. To make sure videos automatically upload, turn on Include Videos.

Notes: 

  • All photos and videos will upload at their original sizes when you're on a Wi‑Fi network. If you want to use your mobile network, tap the three horizontal bars in the upper-left corner, tap Settings, tap Camera upload, and then turn on Use Mobile Network.

  • After photos and videos finish uploading, you can delete them from your device, and the copies in OneDrive won't be affected.

Add a photo or video

  1. In the OneDrive app, tap Add Add icon in OneDrive app for iOS at the top of the screen.

  2. Then tap to create a folder, take a photo or video, or upload an existing one.

    Screenshot of the Add menu in OneDrive app for iOS

    • If you choose Take a photo or video, your device's camera app opens. You might be asked if you want OneDrive to access your camera - tap OK to allow your pictures to be saved in OneDrive.

    • If you tap Upload, links appear to the Photos app on your device. Browse to the pictures you want to upload, select them, then on the top bar, tap Done.

Create a folder

You can add folders in the Files view, or in any other folder in OneDrive.

  1. In the view or folder where you want a new folder, tap Add Add icon in OneDrive app for iOS at the top of the screen, and then tap Create a folder.

  2. Tap Folder name and type the name you want for the folder, then tap Create.

Move files to a different OneDrive folder

  1. Select the files you want to move, and then tap Move OneDrive move files (You may have to tap More first to see the Move icon).

    Tip: You can move folders into another folder, as well as individual files.

  2. Your Files list appears. Tap the folder you want the files moved to, then tap Move.

Tip: To create a new folder for these moved files, at the bottom of the Files list, tap New folder. Enter a name for the new folder, then tap Create.

Find the file you're looking for

You can search for text within files and even photos. At the top of any file view, tap the Search box, and then type your search phrase.

Tips: 

  • If you're working in a OneDrive personal account, a search includes only the contents of the folder you have open. For example, if a folder called Work Documents is open, search will look only at files in the Work Documents folder. To search all of your OneDrive files, use search in the Files view.

  • If you are working in work or school account, a search always searches the entire OneDrive.

If you don't see a file you're looking for in the app, see Find lost or missing files in OneDrive.

Recover a file from the Recycle Bin

Files deleted from OneDrive are kept in the OneDrive Recycle Bin for 30 days for personal accounts. The files can be restored to OneDrive before then, or you can permanently delete them from your OneDrive.

  1. Tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, tap the account you're using, and then tap Recycle Bin.

  2. In the Recycle Bin view, select the files you want to restore.

  3. To restore the files back to your OneDrive, tap Restore OneDrive restore file . Tap Delete OneDrive delete file to remove the files permanently.

Note: If your recycle bin is full, the oldest items will be automatically deleted after three days. If you're signed in with a work or school account, items in the recycle bin are automatically deleted after 93 days, unless the administrator has changed the setting. See more information about how long deleted items are kept for work or school accounts.

Download a photo or video from OneDrive to your device

  1. Select a photo and then tap Share > Save Photo.

    Screenshot of the Save Photo button in the OneDrive app on iOS

  2. Find your downloaded photo in your device's Camera Roll folder.

Read a file offline

Mark files "offline" to read them anytime, even when you aren't connected to the Internet. Online edits made to the files sync the next time your iPad, iPhone or iPod Touch connects to the Web, so you get the latest version of the file.

Note: Files marked offline are read-only - you can edit the file only when you're online. If you edit the file offline, it saves as a new file, and does not change the original OneDrive file.

  1. In the OneDrive app, select the files that you want available for offline reading, then tap Keep offline Keep Offline. .

    Note: Only files can be marked for offline reading, not folders.

  2. Files marked for offline reading have the Keep offline icon in the List view. Tap the file listing anytime to open the file for reading.

Tip: Once you mark a file offline, OneDrive also lists it in an Offline Files view. Tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, tap Offline Files to instantly find all your offline files.

To stop keeping a file offline, select the offline file and tap Online only Online only. .

Share a file

You can share OneDrive files, photos, and folders from the OneDrive app on your iOS device just as you can on a PC or Mac. To stop sharing, go to the OneDrive website and sign in.

Note: If you want the file to be shared as read-only, tap View Only before you choose how to share.

Invite people to see a file or folder

  1. Select the file or folder you want to share (press and hold to select it).

  2. Tap Share OneDrive share > Invite people.

  3. In the Invite People panel, at Share with, enter the email addresses you want. Tap Add Contact Add recipient to add recipients from your Contacts list.

  4. If you want the recipients to be able to add changes or edits, under Options, turn on the Allow editing? switch. Turn it off to make the file read-only for the recipients.

  5. Tap Add. The recipients get an email message with a link to the document.

Copy a link to paste in a text message or on a website

  1. Select the file or folder you want to share (press and hold to select it).

  2. Tap Share OneDrive share > Copy link. OneDrive creates a URL for your files and puts it in your device clipboard.

  3. Go to where you want to put the link, such as a blog, web page or social media post, and paste.

Note: Remember that anyone who has the link can open, download and save the document, and forward the link.

Send a link in email

  1. Select the file or folder you want to share (press and hold to select it).

  2. Tap Share OneDrive share > Email in Outlook.

    If you don't have Outlook for iOS on your device, tap Share > Mail, then use the iOS mail app, or choose the app you want to use.

  3. An email message opens, including a link to the files you're sharing. Enter the address of the people you want to share with, and add a note if you want, then send the message.

Send a file as an attachment

  1. Select the file or folder you want to share (press and hold to select it).

  2. Tap Share OneDrive share > Send file.

    Tip: Sharing as an attachment works only with individual files. If you want to share multiple files or a folder, use Invite people or Copy link.

  3. Select the app you want to use for the email message.

  4. An email message opens, with the file you're sharing as an attachment. Enter the address of the people you want to share with, and add a note if you want, then send the message.

Add a OneDrive for Business account

You can add a OneDrive for Business account to the OneDrive app for iOS, if your organization uses OneDrive in Office 365.

  1. Open the OneDrive app and tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen.

  2. Tap Add account.

  3. On the sign-in screen, enter the email address and password you use for your company, school, or other organization.

    When your organization uses SharePoint 2013 or SharePoint Server 2016, the sign-in process is different from Office 365. On the sign in screen, tap Have a SharePoint Server URL? Then enter the web address of your SharePoint server to continue the sign-in process. The web address, also known as a URL, may look like http://portal.

Notes: 

  • For you to sign in to OneDrive for Business, your organization needs to have a qualifying SharePoint Online or Office 365 business subscription plan. Or your organization needs to have its own SharePoint Server deployment.

  • You cannot sign in with multiple work or school account from the same organization.

If you have a problem signing in with your work or school account account, try signing in at https://portal.office.com/onedrive or contact your organization's IT department.

Switch between accounts

To switch between a personal OneDrive account and a OneDrive for Business account, or between multiple OneDrive for Business accounts, open the app, press and hold the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, and then tap the account name you want to use.

Screenshot of switching between accounts in the OneDrive app on iOS

You can add only one personal account to the OneDrive app. To open a different personal account, tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, tap the account you want to sign out of, and then tap Sign Out of This Account. Then, sign in with the account you want to use.

Sign out of accounts

To sign out of a personal OneDrive account or a OneDrive for Business account, open the app, tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, tap the account you want to sign out of, and then tap Sign Out of This Account.

Share feedback on the OneDrive app

You can rate the OneDrive app when you view it on an iPhone, iPad, and iPod Touch, or get help, by shaking your device.

Use a Touch ID or passcode

You can set a Touch ID or four-digit passcode to prevent other users of your device from accessing your OneDrive account. To do this, open the app, tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, tap Settings OneDrive settings , and then tap the Touch ID & Passcode toggle to turn it on and to enter your passcode.

See how much storage space you have (personal OneDrive accounts only)

In the OneDrive app, tap the Me icon Person icon in OneDrive app for iOS at the bottom of the screen, and then look at the Storage Space line to see your total storage and space available or to purchase additional storage.

Troubleshoot problems with the app

First, update iOS on your device. Then, make sure you've installed any available updates to the app. They'll be downloaded and installed automatically when you're on Wi‑Fi. To see available updates that haven't downloaded:

  1. Open the App Store, and then tap Updates.

  2. If updates are available, tap Update All. You might be asked to enter your Apple ID password.

If you still have problems with the app, try deleting it and then going to the App Store to download it again.

If you don't see a file you're looking for in the app, see Find lost or missing files in OneDrive.

More help for OneDrive (personal accounts)

Troubleshoot OneDrive mobile app problems

In your OneDrive app on a phone, shake the device to get help or share feedback on OneDrive. On other devices, get help by emailing the OneDrive support team.

See related help articles on OneDrive for Android or OneDrive for Windows phone.

See more support pages for OneDrive.

More help for OneDrive for Business

See related OneDrive for Business Help.

Ask your question in the OneDrive for Business community forum.

For more help, contact your IT department or administrator. If you're the SharePoint Online administrator, you can also open a support ticket in the Office 365 admin center.

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