Transfer Files

With Office Communicator 2007, sending a file is as easy as dropping a file onto a contact name in the Contact List.

What do you want to do?

Send files

Receive files

Select the folder for storing received files

Find received files

Send files

There are several ways to send files to another user.

Tip: You cannot send a file to multiple users or to a group.

To send a file to a contact in your Contact List

  • Using your mouse pointer, drag the file (or files) that you want to send from a Windows folder location and drop it onto a contact in the Contact List. When you drop the file, a file transfer invitation is sent to the recipient. If the recipient accepts the transfer, a Transfer of <filename> is complete message appears. If the recipient declines the transfer, a Transfer of file <filename> has been declined by <user> message appears.

To send a file during a single-contact session

If you are engaged in a conversation with another contact, whether by IM, phone, or audio/video communication, you can send a file (or files) to the contact by dragging the file to the Conversation window. You cannot send a file to more than one contact.

  • Using your mouse pointer, drag the file (or files) you want to send from a Windows folder location and drop it onto the Conversation window. When the transfer is complete, a Transfer of <file name> is complete message appears in the Conversation window. Communicator does not support sending a file to a group or multiple contacts that you have selected.

To send a file to a conference participant

If you are engaged in an IM, phone or audio\video conference, you can send a file to an individual member of the conference.

  • In the Conversation window, in the conference Participant List, right-click the contact that you want to send a file to, click Send a File, and then select the file you want to send.

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Receive files

When someone sends you a file, you receive a file transfer alert on your computer screen and the Conversation window opens and prompts you to accept, save, or decline the transfer.

To receive a file

  • From the Conversation window, do one of the following:

    • Click Accept to receive the file and save it to the default My Received Files folder location.

    • Click Save As to receive the file and save it a location that is different from the default My Received Files folder location.

    • Click Decline to refuse the request. The sender receives a message in the Conversation window that you cannot receive the file.

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Select the folder for storing received files

  1. In the Office Communicator title bar, click the Menu button, point to Tools, and then click Options.

  2. Click the General tab, click Browse, select a destination folder for received files, and then click OK.

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Find received files

Files that you receive through the Communicator file transfer process are stored in a default folder location.

To find and open the folder where received files are stored

  • In the Office Communicator title bar, click the Menu button, click Tools, and then click View Received Files.

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