Top Tips for Word 2007

Use these tips to make the most of Microsoft Office Word 2007.

In this article

Startup and settings

Viewing and navigating documents

Formatting text

Formatting tables

Editing and reviewing documents

Startup and settings

  • To change the author name and initials that are displayed in comments and tracked changes for new or existing documents, update the name in the User name box (Word options dialog box, Popular category) or the Author document property. For more information, see Change the author name for documents.

  • To assign keyboard shortcuts to frequently used styles, click Customize in the Customize category in the Word options dialog box. For more information, see Accessibility features in Word.

Block users from changing the default Quick Style set

  1. On the Home tab, in the Styles group, click the Styles Dialog Box Launcher.

    Styles Dialog Box Launcher

  2. In the Styles dialog box, click Manage Styles Manage Styles, and then click the Restrict tab.

  3. Select the Block Quick Style Set switching check box.

    Note   Restricting users from changing the Quick Style set does not prevent them from changing the font or color themes.

Save a template in the My templates folder

  1. Click the Microsoft Office Button Office button image, and then click Save As.

  2. In the Save As dialog box, click Trusted Templates (Microsoft Windows XP) or Templates (Windows Vista).

  3. In the Save as type list, select Word Template.

  4. Type a name for the template in the File name box, and then click Save.

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Viewing and navigating documents

  • To see where many Word 2003 commands are located in the new Microsoft Office Fluent user interface, you can use the Interactive: Word 2003 to Word 2007 command reference guide. The guide is a visual, interactive tool that helps you quickly learn where commands are in Office Word 2007

  • To turn off Full Screen Reading view and return to Print Layout view, press ESC.

  • To prevent Full Screen Reading view from opening automatically, in Full Screen Reading view, click View Options, and then click Don't Open Attachments in Full Screen.

  • To move to the previous or next word, press CTRL+LEFT ARROW or CTRL+RIGHT ARROW.

  • To go to the beginning or end of a document, press CTRL+HOME or CTRL+END.

  • To view a document's organization and jump to different sections, on the View tab, in the Show/Hide group, click Document Map.

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Formatting text

  • To format a word without selecting it, click the word and apply the formatting that you want. For example, press CTRL+B to apply bold formatting.

  • To select a word, double-click it.

  • To select a sentence, press CTRL and click in the sentence.

  • To select a paragraph, triple-click in the paragraph.

  • To select an entire document, press CTRL+A.

  • To paste only text and not formatting, paste the text, click Paste Options Paste Options, and then select Keep Text Only.

  • To preserve formatting when you move or copy a paragraph, include the paragraph mark (Paragraph mark).

  • To center, left-align, or right-align a selected paragraph, press CTRL+E, CTRL+L, or CTRL+R.

  • To create a line, press the hyphen key three or more times, and then press ENTER. To create a thicker line, hold the SHIFT key down and press the hyphen key three or more times, and then press ENTER.

  • To make text larger or smaller, select the text, and then press CTRL+SHIFT+] or CTRL+SHIFT+[.

Format text by using the Mini toolbar

The Mini toolbar appears automatically when you select text and when you right-click text.

Mini toolbar

  1. Select the text that you want to format.

  2. Move your pointer to the Mini toolbar, and then make the formatting changes that you want.

Reuse formatting

Use the Format Painter to copy the text formatting from one area of a document and apply it to another area.

  1. Select the text that has the formatting that you want to apply to other areas.

  2. On the Home tab, in the Clipboard group, click Format Painter..

    Note   To apply the text format to multiple areas, double-click Format Painter. When you finish applying formatting, click Format Painter again, or press ESC.

Display highlighting on screen and when you print

  1. Click the Microsoft Office Button Office button image, and then click Word Options.

  2. Click Display.

  3. Under Page display options, select or clear the Show highlighter marks check box.

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Formatting tables

  • To clear the contents of a table, select the table, and then press DELETE.

  • To remove a table and its contents, select the table, and then press BACKSPACE.

  • To add a row at the end of a table, click in the last cell, and then press TAB.

  • To insert a tab character in a table cell, click in the cell, and then press CTRL+TAB.

  • To number rows in a table, select the left column, and then on the Home tab, in the Paragraph group, click Numbering.

  • To number columns in a table, select the top row, and then on the Home tab, in the Paragraph group, click Numbering.

  • To insert a blank line before a table, click before any text in the upper-left cell of the table, and then press ENTER.

  • To move a table row and its contents up or down, select the row, and then press ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW.

Save frequently used tables in the Quick Tables gallery

  1. Select the table.

  2. On the Insert tab, in the Tables group, click Table, point to Quick Tables, and then click Save Selection to Quick Tables Gallery.

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Editing and reviewing documents

  • To compare two versions of a document to find out what has changed, use the legal blackline option. On the Review tab, in the Compare group, click Compare, and then click Compare. For more information, see Compare documents with the legal blackline option.

  • To merge comments and changes from several documents into one document, on the Review tab, in the Compare group, click Compare, and then click Combine.

  • To compare documents side-by-side, open both of the documents that you want to view. On the View tab, in the Window group, click View Side by Side.

  • To see two parts of a document simultaneously, on the View tab, in the Window group, click Split.

  • To return to the location of the last edit, press SHIFT+F5.

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Applies To: Word 2007

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