Text appears outside the borders of a shape in my SmartArt graphic

This article discusses fixing errors with how text appears in shapes in SmartArt graphics. If you have a different problem, you may find the following links useful:

Symptoms

Text flows outside a shape in your SmartArt graphic.

Cause

When you add or delete text from a shape in your SmartArt graphic, the font size automatically adjusts so that the text fits inside the shape, in most cases. Occasionally, however, text appears outside the borders of a shape to keep the text legible, usually when the font size is 5 or smaller.

Also, customized text, such as text where the font size has been changed or text with an added WordArt style, no longer resizes to stay within the shape.

Resolution

Which 2007 Microsoft Office system program are you using?

Excel

Outlook

PowerPoint

Word

Excel

Do one of the following:

  • Decrease the font size:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Mini toolbar, click Decrease Font Button image to reduce the font size to fit the text within the shape, or press CTRL+SHIFT+<.

      The Mini toolbar is a handy, miniature, semitransparent toolbar that becomes available when you select text. To see the Mini toolbar clearly, rest your pointer on it.

  • Important: The three procedures below will restore the automatic adjustment of text to fit inside the shape, but will remove customizations that you made to the text or shape.

  • Clear the formatting:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Home tab, in the Editing group, click Clear Button image , and then click Clear Formats.

  • Restore the defaults for only one shape:

    1. Select the text in the shape that appears outside the shape's borders.

    2. Right-click the shape that has text outside its borders, and then click Reset Shape on the shortcut menu.

  • Restore the defaults for the entire SmartArt graphic:

    1. Click the SmartArt graphic to select it.

    2. Under SmartArt Tools, on the Design tab, in the Reset group, click Reset Graphic.

      SmartArt Tools Design tab image

      If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

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Outlook

Do one of the following:

  • Decrease the font size:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Mini toolbar, click Decrease Font Button image to reduce the font size to fit the text within the shape, or press CTRL+SHIFT+<.

      The Mini toolbar is a handy, miniature, semitransparent toolbar that becomes available when you select text. To see the Mini toolbar clearly, rest your pointer on it.

  • Important: The three procedures below will restore the automatic adjustment of text to fit inside the shape, but will remove customizations that you made to the text or shape.

  • Clear the formatting:

    1. Select the text in the shape that appears outside the shape's borders.

    2. In an e-mail message, on the Format Text tab, in the Font group, click Clear Formatting Clear Formatting button image .

  • Restore the defaults for only one shape:

    1. Select the text in the shape that appears outside the shape's borders.

    2. Right-click the shape that has text outside its borders, and then click Reset Shape on the shortcut menu.

  • Restore the defaults for the entire SmartArt graphic:

    1. Click the SmartArt graphic to select it.

    2. Under SmartArt Tools, on the Design tab, in the Reset group, click Reset Graphic.

      SmartArt Tools Design tab image

      If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

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PowerPoint

Do one of the following:

  • Decrease the font size:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Mini toolbar, click Decrease Font Button image to reduce the font size to fit the text within the shape, or press CTRL+SHIFT+<.

      The Mini toolbar is a handy, miniature, semitransparent toolbar that becomes available when you select text. To see the Mini toolbar clearly, rest your pointer on it.

  • Important: The three procedures below will restore the automatic adjustment of text to fit inside the shape, but will remove customizations that you made to the text or shape.

  • Clear the formatting:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Home tab, in the Font group, click Clear All Formatting Clear Formatting button image .

  • Restore the defaults for only one shape:

    1. Select the text in the shape that appears outside the shape's borders.

    2. Right-click the shape that has text outside its borders, and then click Reset Shape on the shortcut menu.

  • Restore the defaults for the entire SmartArt graphic:

    1. Click the SmartArt graphic to select it.

    2. Under SmartArt Tools, on the Design tab, in the Reset group, click Reset Graphic.

      SmartArt Tools Design tab image

      If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

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Word

Do one of the following:

  • Decrease the font size:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Mini toolbar, click Decrease Font Button image to reduce the font size to fit the text within the shape, or press CTRL+SHIFT+<.

      The Mini toolbar is a handy, miniature, semitransparent toolbar that becomes available when you select text. To see the Mini toolbar clearly, rest your pointer on it.

  • Important: The three procedures below will restore the automatic adjustment of text to fit inside the shape, but will remove customizations that you made to the text or shape.

  • Clear the formatting:

    1. Select the text in the shape that appears outside the shape's borders.

    2. On the Home tab, in the Font group, click Clear Formatting Clear Formatting button image .

  • Restore the defaults for only one shape:

    1. Select the text in the shape that appears outside the shape's borders.

    2. Right-click the shape that has text outside its borders, and then click Reset Shape on the shortcut menu.

  • Restore the defaults for the entire SmartArt graphic:

    1. Click the SmartArt graphic to select it.

    2. Under SmartArt Tools, on the Design tab, in the Reset group, click Reset Graphic.

      SmartArt Tools Design tab image

      If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

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