Take advantage of Favorite Folders

folders in favorite folders appear on the minimized navigation pane, space permitting. Favorite Folders provides a handy way to keep your most-used folders easily visible at the top of the Navigation Pane. To help you find specific folders and unread e-mail items quickly, you can organize the folder list the way you want it, because the folders in Favorite Folders don't have to be in alphabetical order. Just drag them to where you want them in the list.

If you use the minimized Navigation Pane, then some or all of the folders in Favorite Folders will appear as vertical folder buttons. This layout keeps them out of your way when not needed, yet available on demand. To find out more, see Optimize the minimized Navigation Pane for viewing Favorite Folders below.

About Favorite Folders

  • If you create and use Search Folders, you can move them into Favorite Folders. Then you can customize the folder list to provide quick access to the types of messages you need the most. For example, you can create a Search Folder for all messages that you consider to be high priority, and name it Important Mail. Find out more about using Search Folders.

  • You can minimize Favorite Folders by clicking the arrow Button image in the Favorite Folders header. The folders in the list are still available to you when you use the minimized Navigation Pane.

  • You can add only e-mail folders to Favorite Folders.

  • Favorite Folders can have top-level folders only, not subfolders.

  • You can add and remove folders in Favorite Folders.

  • For a view of the Navigation Pane that does not include Favorite Folders, use the Folder List view. You can also switch to the Folder List view and keep it as your default view.

Optimize the minimized Navigation Pane for viewing Favorite Folders

Folder buttons on the minimized Navigation Pane You can open your mail folders in Favorite Folders by using the vertical folder buttons in the minimized Navigation Pane. When you click a folder button, you see a list of the mail items in that folder in the message list. Besides the main Navigation Pane button, only the folders from Favorite Folders appear as vertical buttons in the minimized Navigation Pane.

The number of folders that are displayed as buttons in the minimized Navigation Pane depends on how much space there is above the view buttons (such as the Mail or Calendar button) at the bottom of the pane.

The order in which the folder buttons show in the minimized Navigation Pane is the same as the order in which they are listed in Favorite Folders.

Customize the way you view your Favorite Folders in the minimized Navigation Pane by doing any of the following:

  • Add or remove folders in Favorite Folders    

    • Right-click the folder that you want to add or remove, and then click Add to Favorite Folders or Remove from Favorite Folders on the shortcut menu.

  • Move folders to arrange them in a different order    

    • Click a folder and drag it to where you want it in the Favorite Folders list.

  • Create more space for folder buttons in the minimized Navigation Pane    

    Do any of the following:

    • Shorten the names of the folders in Favorite Folders. The length of the folder name affects the length of the vertical folder button.

    • splitter bar in minimized navigation pane Drag the horizontal splitter bar down and hide the view buttons. These are the Mail button, the Contacts button, and so on.

    • Remove some or all of the view buttons from the minimized Navigation Pane.

      How?

      At the bottom of the minimized Navigation Pane, click Configure buttons Button image, click Add or Remove Buttons, and then click the button that you want to remove.

    • Maximize your main Microsoft Office Outlook window. A taller window can create more space in the minimized Navigation Pane.

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Applies To: Outlook 2007



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