Let's say you want to find out how many inventory items are not profitable (total inventory minus profitable items) or how many employees are approaching retirement age (total employees minus employees under 55). There are several ways to subtract numbers.
What do you want to do?
Subtract numbers in a cell
To do this task, use the - (minus sign) arithmetic operator.
For example, if you type the following formula in a cell:
The cell displays the following result:
Subtract numbers in a range
To do this task, use the SUM function. Adding a negative number is the same as subtracting.
The example may be easier to understand if you copy it to a blank worksheet.
How to copy an example
Create a blank workbook or worksheet.
Select the example in the Help topic.
Note Do not select the row or column headers.
Selecting an example from Help
In the worksheet, select cell A1, and press CTRL+V.
To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.
How you use the SUM function
The SUM function adds all the numbers that you specify as arguments. Each argument can be a range, a cell reference, an array, a constant, a formula, or the result from another function. For example, SUM(A1:A5) adds all the numbers that are contained in cells A1 through A5 (a range). For another example, SUM(A1, A3, A5) adds the numbers that are contained in cells A1, A3, and A5 (A1, A3, and A5 are arguments).