SharePoint document libraries V: How to download a library

Files being downloaded into Outlook

Does your company use a Windows SharePoint Services 3.0 site, or does it use Microsoft Office SharePoint Server 2007? Have you ever needed to access your library’s files when you’re on the road? Well, there’s a solution for you. Use Microsoft Office Outlook 2007 to download all of the files from your library.

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About this course

This course includes:

  • A Quick Reference Card you can take away from the course.

Goals

After completing this course you will be able to:

  • Download all files at once by using Outlook 2007.

  • Open your files from within Outlook as read-only.

  • Edit your files from within Outlook and then update the originals in the SharePoint library.

  • Know how to use Check Out in conjunction with this feature.

Before you begin

You must also have the ability to navigate around Outlook 2007 and know how to move messages and open them.

SharePoint calendars I: Make the most of your team calendar

SharePoint calendars II: Connect a SharePoint calendar to Outlook

SharePoint calendars III: Create your own calendar

Topics in this course

  1. How to download a library

  2. An overview of the process

  3. Download a library

  4. The library is now connected to Outlook

  5. Edit the downloaded files

  6. A note about editing files offline

  7. What about checkout?

  8. An extra step for large libraries

  9. When you don’t want the library in Outlook

  10. Your version is important

  11. Quick reference card

Applies To: Excel 2007, PowerPoint 2007, SharePoint Server 2007, Word 2007



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