SharePoint Online software boundaries and limits

Knowing about limits such as number of supported users, storage quotas, and file sizes will help you to get the most from SharePoint.

Note: SharePoint trial plans and Online Preview sites might be different, but aren't covered here.

SharePoint Online can be included in an Office 365 plan, or it can be purchased as a standalone plan, such as SharePoint Online Plan 1 or SharePoint Online Plan 2. The various plans include different SharePoint Online offerings.

Note:  In Office 365 plans, software boundaries and limits for SharePoint Online are managed separately from mailbox storage limits. Mailbox storage limits are set up and managed by using Exchange Online. For more information about how Exchange manages mailbox limits, see Mailbox types and storage limits for Recipients.

Note: All Office 365 plans include the SharePoint Online service, but not all plans support all SharePoint features. To learn more about SharePoint feature availability and the SharePoint Online service in Office 365, see the SharePoint Online Service Descriptions.

Limits in SharePoint Online in Office 365 plans

The tables presented here include current SharePoint Online plans, as well as SharePoint Online for Office 365 Midsize Business, Office 365 Small Business, and Office 365 Small Business Premium that are no longer available for purchase. Limits are included here for customers who are still using those plans.

These plan offerings have common boundaries and limits:

  • Microsoft Office 365 Enterprise subscriptions (E1 – E4)

  • Microsoft Office 365 Education subscriptions (E2 – E4)

  • Microsoft Office 365 Kiosk subscriptions (K1-K2)

  • SharePoint Online stand-alone subscription plans (Plan 1 and Plan 2).

This table describes those limits.

FEATURE

OFFICE 365 ENTERPRISE PLANS

(INCLUDING E1-E4, E2-E4, G1-G4, AND SHAREPOINT ONLINE PLAN 1 AND PLAN 2

OFFICE 365 KIOSK PLANS (ENTERPRISE)

Storage per user (contributes to total storage base of tenant)

0.5 GB per subscribed user.

Zero (0).

Licensed Kiosk Workers do not add to the tenant storage base.

Storage base per tenant

1 TB + .5 GB per subscribed user + additional storage purchased.

You can purchase an unlimited amount of additional storage.

10 GB + additional storage purchased.

You can purchase an unlimited amount of additional storage.

Additional storage (per GB per month); no minimum purchase

To buy storage, see Change storage space for your subscription.

To buy storage, see Change storage space for your subscription.

List view threshold limit in site libraries or lists

5000 max items per view (without index) and 12 lookup columns per view. For more information, see Manage large lists and libraries in Office 365.

5000 max items per view (without index) and 12 lookup columns per view. For more information, see Manage large lists and libraries in Office 365.

Terms in term store

200,000

200,000

Site collection storage limit

Up to 25 TB per site collection.

Up to 25 TB per site collection.

Kiosk workers (plans K1-K2) cannot administer SharePoint site collections. You will need a license for at least one Enterprise plan user to manage Kiosk site collections.

Site collections (#) per tenant

500,000 site collections (other than personal sites).

500,000 site collections.

Subsites

Recommended up to 2,000 subsites per site collection

Recommended up to 2,000 subsites per site collection

Office 365 Groups file storage

Group files storage has the same storage and upload limits as a site collection storage limit above.

Group files storage has the same storage and upload limits as a site collection storage limit above.

Public Website storage default

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

Kiosk workers (plans K1-K2) cannot administer Sharepoint site collections. You will need a license for at least one Enterprise plan user to manage Kiosk site collections.

File upload limit

10 GB per file for drag and drop uploads. All other upload methods have a 2 GB limit.

10 GB per file for drag and drop uploads. All other upload methods have a 2 GB limit.

File attachment size limit

250 MB

250 MB

Sync limits

5,000 items in site libraries, including files and folders.

5,000 items in site libraries, including files and folders.

Maximum number of users per tenant

1 – 500,000+

Note:  If you have more than 500,000 users, please contact a Microsoft representative to discuss detailed requirements.

1 – 500,000+

Note:  If you have more than 500,000 users, please contact the Microsoft representative to discuss detailed requirements.

Number of external user invitees

There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment.

There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment.

Important:  It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 25 GB of content, that 25 GB is subtracted from the available storage.

This table describes the limits for SharePoint Online in Office 365 Business Essentials and Office 365 Business Premium.

Note: SharePoint Online is not supported in Office 365 Business.

FEATURE

DESCRIPTION

Storage per user (contributes to total storage base of the entire SharePoint environment or tenant)

0.5 GB per subscribed user.

Storage base per tenant

1 TB + .5 GB per subscribed user + additional storage purchased.

You can purchase an unlimited amount of additional storage.

Additional storage (per GB per month); no minimum purchase

To buy storage, see Change storage space for your subscription.

Important:  You can’t buy additional storage for a trial subscription.

List view threshold limit in site libraries, including files and folders

5000 max items per view (without index) and 12 lookup columns per view. For more information, see Manage large lists and libraries in Office 365.

Terms in term store

200,000

Site collections (#) per tenant

500,000 site collections (other than personal sites).

Subsites

Up to 2,000 subsites per site collection

Personal site storage

Up to 1 TB per user, as soon as provisioned.

Personal site storage applies to a user’s OneDrive for Business library and personal newsfeed. This amount is counted separately, and does not add to or subtract the overall storage allocation for a tenant.

For more information about OneDrive for Business, see Additional information about OneDrive for Business limits later in this article.

Office 365 Groups storage

Group files storage has the same storage and upload limits as a site collection storage limit above.

Groups can automatically pull from the available SharePoint Online pooled storage for any and all site collections.

Site collection storage limit

Up to 25 TB per site collection.

SharePoint administrators can set storage limits for site collections and sites. If manually setting Quota limit, the minimum storage allocation limit per site is 1GB.

File upload limit

10 GB per file for drag and drop uploads. All other upload methods have a 2 GB limit.

File attachment size limit

250 MB

Sync limits

5,000 items in site libraries, including files and folders.

Number of users

Up to 300 users

Number of external users invitees

There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment

Important:  It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 5 GB of content, that 5 GB is subtracted from the available storage.

Top of Page

Office 365 Mid-size Business

This table shows the software boundaries and limits for SharePoint Online in Office 365 Mid-size Business.

This plan is no longer available for purchase. See Switch to a different Office 365 plan or subscription for instructions on how to update your plan to one of the new plans.

FEATURE

DESCRIPTION

Storage per user (contributes to total storage base of tenant)

0.5 GB per subscribed user.

Storage base per tenant

1 TB + .5 GB per subscribed user.

You can purchase additional storage up to a maximum of 20 TB.

Additional storage at a cost per GB per month.

To buy storage, see Change storage space for your subscription.

Important:  You can’t buy additional storage for a trial subscription.

Site collection quota limit

Up to 1TB per site collection.

Site collections (#) per tenant

20 site collections (other than personal sites).

Subsites

Recommended up to 2,000 subsites per site collection.

Office 365 Groups storage

Group files storage has the same storage and upload limits as a site collection storage limit above.

Public Website storage default

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

File upload limit

10 GB per file for drag and drop uploads. All other upload methods have a 2 GB limit.

Sync limits

5,000 items in site libraries, including files and folders.

Number of users

1 - 250 users

Number of external user invitees

There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment

Office 365 Small Business and Small Business Premium

SharePoint Online in Office 365 Small Business and Office 365 Small Business Premium have common boundaries and limits. This table describes those limits.

This plan is no longer available for purchase. See Switch to a different Office 365 plan or subscription for instructions on how to update your plan to one of the new plans.

FEATURE

DESCRIPTION

Site collections (#) per tenant

1 site collection per tenant.

Total available tenant storage

1 TB.

Subsites

Up to 2,000 subsites per site collection

Office 365 Groups storage

Group files storage has the same storage and upload limits as a site collection storage limit above.

Public Website storage default

5 GB A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

File upload limit

10 GB per file for drag and drop uploads. All other upload methods have a 2 GB limit.

Sync limits

5,000 items in site libraries, including files and folders.

Number of users

1 - 25 users

Number of external users invitees

There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment

Important:  It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 25 GB of content, that 25 GB is subtracted from the available storage.

Top of Page

There are also limits for site elements of a SharePoint Online site. Here are some examples:

  • List and Library limits    Different types of columns have different limitations. For example, you can have up to 276 columns in a list for columns that contain a single line of text.

  • Page limits    You can add up to 25 Web Parts to a single wiki or web page.

  • Security limits    Different security features have different limits. For example, a single user can belong to no more than 5,000 security groups.

The specific elements for the previous site elements are too numerous to list here, but you can learn more about them in the TechNet article Software Boundaries and Limits for SharePoint 2013. In this linked article, only the sections on List and Library Limits, Page Limits, and Security Limits apply to SharePoint Online.

Caution:  Feature-specific information in this TechNet article may not be accurate for SharePoint Online.

Top of Page

For information about this:

Go here :

Office 365 connectivity limits

To learn more about Internet bandwidth, port and protocol considerations for Office 365 plans, see Office 365 Ports and Protocols.

SharePoint feature availability

To learn more about SharePoint feature availability and the SharePoint Online service in Office 365, see SharePoint Online Service Descriptions.

SharePoint Online search limits

To learn more about the search limits for SharePoint Online, see Search limits for SharePoint Online.

OneDrive for Business restrictions and limits

To learn more about restrictions and limits when using the OneDrive for Business (Groove.exe) sync client, see Restrictions and limitations when you sync SharePoint libraries to your computer through OneDrive for Business.

To learn more about restrictions and limits when using the OneDrive for Business Next Generation (OneDrive.exe) sync client, see Restrictions and limitations when you sync OneDrive for Business libraries through OneDrive for Business.

To determine which OneDrive for Business sync client you are using, see Which OneDrive sync client am I using?

Mobile devices

To learn more about opening a SharePoint Online site from a mobile device, see Use a mobile device to work with SharePoint Online sites.

File types

To learn about file types that you can't add to a list, see Types of files that cannot be added to a list or library.

Online URLs

To learn about SharePoint Online addresses, see SharePoint Online URLs and IP Addresses.

Site languages

To learn how to set language for your sites, see Change your language and region settings.

Planning and deploying SharePoint Online

Change storage space

Change storage space for your subscription.

Important:  You can’t buy additional storage for a trial subscription.

Last updated

What changed?

August 8, 2016

Changed File upload information to: 10 GB per file for drag and drop uploads. All other upload methods have a 2 GB limit.

February 16, 2016

Updated information for new limitations.

October 17, 2014

Updated information for new SKUs.

August 26, 2014

Added file size attachment limit for all SKUs.

Top of Page

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×