Share your PowerPoint 2016 presentation with others

Share your PowerPoint 2016 presentation with others

In PowerPoint 2016 for PCs, it's easy to share your presentations with others. When you share your presentation using OneDrive or Office 365 SharePoint, you can do all your sharing from right within PowerPoint.

The Share button in PowerPoint 2016

Share your presentation by using OneDrive or SharePoint

  1. Create a draft of the presentation. When you're ready to share it with others, select Share in the top-right corner of the ribbon.

    The Share button on the ribbon in PowerPoint 2016
  2. If you haven't yet saved your presentation to OneDrive or Office 365 SharePoint, you'll be prompted to do so now.

    If you haven't yet saved your presentation to OneDrive or SharePoint, you'll be prompted to do so.

    Select Save to Cloud and choose a location to save your presentation.

  3. Once your presentation is saved to a shared location, you can then invite others to work on it as well. In the box under Invite people, enter the email address of the person you'd like to share with. If you already have the person's contact info stored, you can just enter the name.

    Shows the Share pane dialog in PowerPoint

Share by using a traditional email attachment:

This feature is only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.

If you don't want to share a document with others to collaborate on, you can simply use a traditional email attachment to send the presentation to others:

  1. To send your presentation as a copy or a PDF, select Share in the top-right corner of the ribbon.

    The Share button on the ribbon in PowerPoint 2016

  2. Near the bottom of the Share dialog box, select Attach a Copy Instead.

    The Attach a Copy Instead button in the Share dialog box

  3. Select either PowerPoint Presentation or PDF.

    The attachment options for sending a presentation in email are: presentation or PDF

    PowerPoint opens your email application and attaches your file to a new message. Just fill in the details, such as the recipients and a short message, and then click Send.

This feature is only available if you have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office.

If you don't want to share a document with others to collaborate on, you can simply use a traditional email attachment to send the presentation to others:

  1. To send your presentation as a copy or a PDF, select Share in the top-right corner of the ribbon.

    Shows the Share button on the ribbon in PowerPoint 2016

  2. Near the bottom of the share pane, select Send as attachment.

    The Attach a Copy Instead button in the Share dialog box

  3. Select either Send a copy or Send a PDF.

    Shows the Send a PDF link in PowerPoint 2016

    PowerPoint will open your email application and attach your file to a new message. Just fill in the details, such as email addresses and a short message, and click Send.

See Also

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