Share your Excel 2016 workbook with others

In Excel 2016 for Windows, it's easier than ever to share your workbooks with others. When you share your workbook using OneDrive, OneDrive for Business, or SharePoint , you can do all your sharing from right within Excel 2016.

Share your workbook

  1. Create your workbook. When you're ready to share it with others, select Share in the top-right corner of the ribbon.

    Share button on the Excel 2016 ribbon
  2. If you haven't yet saved your spreadsheet to OneDrive, OneDrive for Business, or SharePoint, you'll be prompted to do so now.

    Prompt to save workbook after clicking the Share button in Excel 2016 for Windows

    Select Save to Cloud and choose a location to save your workbook.

  3. Once your workbook is saved to a shared location, you can then invite others to work on it as well. In the text field under Invite people, enter the email address of the person you'd like to share to. If you already have the person's contact info stored, you can just enter their name.

    Share pane in Excel 2016 for Windows

Share a PDF or copy of your workbook by email

  1. To send your workbook as a copy or a PDF, select Share in the top-right corner of the ribbon.

    Shows the Share icon in the ribbon in Excel 2016 for Windows

  2. Near the bottom of the share pane, select Send as attachment.

    Shows the Send as attatchment option in Excel 2016 for Windows

  3. Select either Send a copy or Send a PDF.

    Shows the attatchment options in Excel 2016 for Windows

    Excel will open your email application and attach your file to a new message. Just fill in the details, such as email addresses and a short message, and click Send.

See Also

Save documents online

Use OneDrive with Office

Use a shared workbook to collaborate in Excel 2016 for Windows

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