Get started with OneDrive for Business

Share files and folders

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With your documents in OneDrive for Business, you can share them with others, control who can view or edit them, and work together at the same time.

Share a file
  1. In the file list, right-click a document, or select a document and then select Share.

  2. Select Get a link.

  3. Choose who to share with, and if they can view or edit the file.

    To share with people inside your organization, choose:

    • View link – account required - people inside your organization can view, copy, or download the document.

    • Edit link – account required - people inside your organization can edit, copy, or download the document.

    To share with people outside your organization, choose:

    • View link – no sign-in required - people outside your organization can view, copy, and download the document.

    • Edit link – no sign-in required - people outside your organization can edit, copy, and download the document.

  4. For external links, select SET EXPIRATION, and choose when you want the link to expire.

  5. Click Copy and paste the link in an email or post it.

    Note: Links that don't require a sign-in can be opened by anyone, so make sure the content can be shared publicly.

Share a folder
  1. In the file list, right-click a folder, or select a folder and then select Share.

  2. Type the names or addresses of who you want to share with.

  3. Select Share. The people you share with get an email with a link to your folder.

Work together at the same time
  • Everyone with edit permission can work on shared documents together at the same time.

  • Within the file, click the Share button to invite more people.

  • You can also share documents from the OneDrive app on your phone or tablet.

Want more?

Anywhere access and file sharing with OneDrive for Business

Share the file internally and externally

Share documents or folders in Office 365

Excel training

Outlook training

With your documents in OneDrive for Business or a site library, you can share them with others, control who can view or edit them, and even work together in real time.

To share a document, right-click it, and then select Get a link.

To give access to people inside your organization, choose a link that says account required.

You can create separate links to allow some people to edit, and others to view only.

If your admin has enabled sharing with people outside your organization, you can also choose a link that says no sign-in required.

Unlike links that require a sign-in, these external links can be set to expire, and you can disable them whenever you want.

After you choose your link, click Copy.

Paste the link in an email, or post it for the people you want to share with.

Remember – links that don’t require sign-in can be opened by anyone, so make sure the content is okay to share publicly.

You can also share folders.

Right-click the folder, click Share, then type the names or addresses of people you want to share with.

When you’re done, click Share.

The people you share with get an email with a link to your folder.

And if you’re working in Word 2016 or Office Online, everyone with editing permission can work on shared documents together, in real time.

You can even invite more people without leaving the document, by clicking Share in the upper right corner.

You can also share documents from the OneDrive app on your mobile phone.

For more information, go to aka.ms/learnOneDrive. 

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