Setting and updating recurring meetings in SharePoint Workspace 2010

You can set up any meeting to recur any number of times at specified regular intervals (for example, every day, every x days, every week, every other week, every month. Recurring meetings have the same start and end times, and duration.

What do you want to do?

Setting a meeting to recur

Changing the recurrence pattern for a meeting

Editing content in a recurring meeting

Setting a meeting to recur

  1. Open a meeting for editing.

  2. Click the Meeting tab.

  3. Click Recurrence.

  4. In the Meeting Recurrence dialog box, select options to set up the recurrence pattern you want.

  5. Click OK.

    Meetings display in the Calendar for the specified recurrence period. Titles for recurring meeting are appended with an icon to indicate that this is a recurring meeting.

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Changing the recurrence pattern for a meeting

You can open an entire recurring meeting series and change its recurrence pattern. Note, however, that the effect of changing a recurring meeting is to delete all meetings from the original pattern, and create new ones in the new pattern. As a result, if any meetings from the original pattern contained data, Groove gives you the option to save these meetings as individual, non-recurring meetings, and thus avoid any data loss.

  1. Open any meeting in the series.

  2. In the Open Recurring Meeting dialog box, click Open this series and then click OK.

  3. Click Recurrence.

  4. In the Meeting Recurrence dialog box, select options to set up the recurrence pattern you want.

  5. Click OK.

  6. Save your changes.

    If any meetings from the original recurrence pattern contained data, such as agendas, notes, or summaries, the Keep or Delete Meetings dialog box opens.

  7. Uncheck any meetings in the list that you do not want to keep, and click OK.

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Editing content in a recurring meeting

  1. Double-click any meeting occurrence in the series.

  2. At the prompt, select an option for opening only this occurrence or the entire series and then click OK.

    If you open any single occurrence of a recurring meeting, you can edit all content for that meeting.

    If you open an entire series of a recurring meeting, you can only edit its recurrence pattern, time zone settings, and list of attendees. You cannot edit all the agendas, notes, or summaries for a series of recurring meetings at once.

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