Set up my current Office for Mac apps with Office 365 for business

Your organization recently got Office 365 and you have a Mac computer or iPad. No problem. Office 365 is compatible with the Mac and a variety of devices, including iPad and iPhone. You can use all the features and services in Office 365, including Outlook Web App and Lync for online meetings.

This article helps you set up your Mac computer or iPad to work with Office 365. After a few updates, you’ll be able to communicate and collaborate with your colleagues. And because Office is cross-platform–compatible, it doesn’t matter if your colleagues have PC or Mac computers.

To go mobile, see Install and set up Office on an iPhone or iPad with Office 365.

Note    To install the latest version of Office for Mac, see Install Office for Mac and Outlook for Mac.

What do you want to do?

Update my current Office for Mac apps to work with Office 365

Set up Outlook for Mac 2011 to work with Office 365

Set up Lync and Lync Web App

Update my current Office for Mac apps to work with Office 365

After you’ve signed in to Office 365 with your work or school account for the first time, you’ll want to make sure your current Office desktop applications work with Office 365. If you’re currently using Office for Mac Home and Business 2011, you can update it to work with Office 365.

  1. Open an Office application (for example, Word for Mac 2011).

  2. Select a template like Word Document.

  3. On the Help menu, click Check for updates.

    Check for updates
  4. Choose Automatically.

    Microsoft AutoUpdate

Set up Outlook for Mac 2011 to work with Office 365

Note   There is a new version of Outlook for Mac. To install it see Install Outlook for Mac.

  1. Open Outlook for Mac 2011.

  2. On the Tools menu, click Accounts.

    Outlook for Mac Tools > Accounts
  3. If this is the first account you’ll be creating in Outlook for Mac 2011, under Add an account, click Exchange account.

    Tools > Accounts > Exchange Account
  4. If you've already created an email account for a different email address, in the lower-left corner of the Accounts dialog box, click + to add an account, and then click Exchange.

    Tools > Accounts > plus button
  5. On the Enter your Exchange account information page, in the E-mail address box, type your full TE102751708 user ID, for example,

    Enter your Exchange account information
  6. In the Method box, make sure User name and password is selected.

  7. In the User name box, type your full Office 365user ID again; for example,

  8. Type your Office 365 password.

  9. Make sure Configure automatically is selected, and then click Add account.

    After you click Add account, Outlook for Mac 2011 performs an online search to find your email server settings.

  10. When a dialog box asks you if you want to allow the server to configure your settings, select the Always use my response for this server check box, and then click Allow.

    Always use my response for this server

    After the new account is created, you'll see the account in the left pane of the Accounts dialog box.

  11. Close the Accounts dialog box.

    After the new account is created, you can view your mail by clicking the new account name in the navigation pane.

Set up Lync and Lync Web App

If your organization is using Lync for Mac 2011 (available at no additional charge with Office 365) you can use it with your work or school account.

If your organization isn’t using Lync for Mac 2011, you can still participate in online meetings by using Lync Web App. Lync Web App provides many features found in Lync for Mac 2011, including meeting-wide instant messaging (IM), phone-based audio, sending files to other participants, and viewing the screen that is being shared by the presenter.

To set up Lync Web App before your first meeting:

  1. Install Silverlight on your Mac. To install Silverlight, go to the Get Microsoft Silverlight page and follow the instructions.

  2. After Silverlight is installed on your Mac, it’s a good idea to check your online meeting readiness. Open your online meeting email invitation.

    1. Click First online meeting? at the bottom of the invitation.

    2. On the First online meeting? page, click Meeting readiness, and then follow the instructions.

    3. If you are prompted to download the Lync Web App add-in, follow the instructions.

Note   Before you can participate in an online meeting, you must receive an email invitation from someone who is using the Lync client on a Mac or a PC.

Once you're set up, see Join an online meeting or Schedule an online meeting.

See Also

Office 365 system requirements

Applies To: Office 365 End User, Office 365 Admin, Office 365 Small Business Admin

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