Setting up a Lync Meeting on behalf of someone else, for example a manager, is similar to scheduling one for you. A delegate needs to be added on the Outlook calendar and Lync, and then they can set up a meeting just like any regular Lync Meeting.
First, the steps below must be done by the person who is giving delegate access:
Set up delegate access in Outlook
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Open Outlook, click File > Account Settings > Delegate Access > Add.
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Find and add the name of the person who is going to be the delegate.
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Click the Calendar menu and select Editor rights.
For more information, see Allow someone else to manage your mail and calendar.
Set up delegate access in Lync
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Open Lync, click Options > Call Forwarding > Edit my delegate members.
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Click Add, then select a name and click OK.
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If you don’t want your calls to be handled by your delegates, clear Receive Calls. Note that setting up delegates doesn’t automatically forward your calls to them.
Now a delegate can access the manager’s calendar and set up a Lync Meeting just like any other meeting.
To see how to set up a meeting, see Set up a Lync Meeting.
Meet Now and Conference Calls
You can also start a Meet Now meeting or Conference Call as a delegate.
Meet Now
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Click Meet Now on the main Lync window menu bar.
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Click the name of the person who has given you delegate access, to start the meeting.
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Pause on the people menu in the meeting to invite participants.
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Invitees receive an alert that notifies them of a meeting request.
Conference Call
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Select the names of the invitees by holding down the Ctrl key on your keyboard and clicking the names.
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Right-click the selection and point to Start a Conference Call.
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Point to the name of the person who has given you delegate access.
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Pick a number to start the conference call from.
Note: If you’re using Lync in a remote environment, delegate feature won’t be available. For more information, see Using Lync 2013 in a VDI environment
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