Set up Office 2010 desktop programs to work with Office 365 for business

If you signed up to use Office 365 for business, but you want to use an earlier version of Office, such as Office 2010 that you already have installed on your PC, you have the option to set up the existing desktop applications like Word 2010 or Outlook 2010 to work with Office 365 for business. Use Office 365 desktop setup to configure your desktop applications and install required updates. Before you run Office 365 desktop setup, be sure that your computer meets the software requirements for Office 365 for business.

Notes   The procedures below are for older versions of Office. For steps to install the version of Office included with your Office 365 for business subscription, see Install Office using Office 365 for business. If you're an Office 365 Home user, see Install Office 365 Home, Personal, or University.

If you’re using a Mac computer or mobile device, follow these instructions:

Important    If you’ve installed the latest version of Office, you don’t need to perform step 1: Office 365 desktop setup in this article. Your first step is to set up email in Outlook 2013.

Step 1: Run Office 365 desktop setup

  1. Sign in to Office 365 with your work or school account.

  2. In the upper-right corner, click Settings Settings: update your profile, install software and connect it to the cloud > Office 365 Settings.

    Go to Settings > Office 365 settings

  3. Click Software > Desktop setup.

  4. On the Desktop setup page, click Set up.

    Set up your desktop applications to work with Office 365

  5. When you’re asked if you want to run the application, click Run, and then follow the instructions.

    • During setup, you’ll sign in again with your user ID.

    • Office 365 desktop setup checks your system configuration, and you’ll see options for configuring your desktop applications. You can also learn more about the updates that the desktop setup installs.

      Configure desktop applications and install updates

      If some applications have shaded check boxes, they’re not available for you to select, perhaps because your admin hasn’t set up your account to use them with Office 365. Or your computer may not have the applications installed.

    • After you select your desktop applications, click Continue to finish up.

  6. When the desktop setup finishes, you may need to restart your computer.

Step 2: Connect your desktop version of Outlook to Office 365

After you have run Office 365 desktop setup, connect the desktop version of Outlook that you’re already using to Office 365. You can then access your Office 365 or other Exchange-based email using the desktop version of Outlook, like Outlook 2013, Outlook 2010, or Outlook 2007, or by using the web browser version of Outlook, Outlook Web App.

To connect your desktop version of Outlook to Office 365, see:

If you need to, you can also migrate email and contacts into Office 365.

Tips and troubleshooting

If there’s a problem during the setup process, first check Troubleshoot issues you might see when you run Office 365 desktop setup for a possible solution. If the problem keeps happening, contact your organization’s Office 365 admin or post a question in the Office 365 Community to get help.

Watch this video to learn about using Office Online in Office 365.

Top of Page

Applies To: Office 365, Office 365 Admin, Office 365 Small Business Admin

Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Change language