Set up Microsoft Forms

Microsoft Forms is a part of Office 365 that allows your users to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

To learn more, see What is Microsoft Forms? Or, see our Office 365 blog post about Microsoft Forms.

Note: Microsoft Forms is generally available to Office 365 education subscribers. We are also rolling out a Public Preview to Office 365 commerical subscribers.

Microsoft Forms

Office 365 administrators can control how Microsoft Forms is used in their organization through the following tasks:

Admin task

Description

Enable Microsoft Forms

Microsoft Forms is on for your organization by default. You can turn it off at any time.

Disable Microsoft Forms for individual users

When you disable Microsoft Forms for a user, that person can't use Microsoft Forms. The Forms tile will get hidden in the Office 365 app launcher and homepage. Check out the Assign licenses to users in Office 365 for business topic for steps on disabling or enabling Microsoft Forms for an individual.

Control external collaboration

By disabling or enabling external collaboration for Microsoft Forms in the Office 365 Admin Center, an Office 365 administrator can control whether external users are allowed to collaborate with users in your organization on a form or quiz. For example, a user in your organization creates a form, but wants to invite others to help:

  • View and make changes to the design (for example, edit questions).

  • View, edit and delete responses.

The external collaboration setting allows you to restrict the collaboration on the form to only users within your organization.

See Share a form to collaborate for more information about sharing a form.

Important: The Microsoft Forms external collaboration setting does NOT control the following, which are always allowed regardless if the external collaboration setting is set to off:

The external collaboration setting is turned on by default, and can be easily configured through the Office 365 Admin Center through the following steps:

  1. Sign in to Office 365 with your work or school account.

  2. Click Admin to go to the Office 365 admin center.

  3. Navigate to Settings > Services & add-ins.

    In the navigation pane, click the Settings icon, and then click Services & add-ins.
  4. On the Services & add-ins page, click Microsoft Forms.

    Microsoft Forms admin settings
  5. On the Microsoft Forms settings screen that opens, for the External collaboration setting, set the toggle to Off if you want to disable external collaboration or to On if you want to enable external collaboration, and then click Save, and then Close.

    Microsoft Forms collaboration setting

If your business has legal, regulatory, and technical standards to meet for content security and data use, this section is for you.

Where is data stored for Microsoft Forms?

Microsoft Forms data is stored on servers in the United States and Europe. All data is located in the United States, except for European-based tenants who started using Microsoft Forms after May 2017. Their data is stored on servers in Europe.

Is Microsoft Forms HIPAA and BAA compliant?

Microsoft Forms data follows the O365 Compliance Framework, and meets Compliance Category C as outlined in the framework.

Are FERPA and BAA protections in place?

Microsoft Forms meets FERPA and BAA protection standards.

What can I use Microsoft Forms for?

Microsoft Forms is a simple, lightweight app that lets you easily create surveys, quizzes, and polls. In educational institutions, it can be used to create quizzes, collect feedback from teachers and parents, or plan class and staff activities. In business organizations, it can be used to collect customer feedback, measure employee satisfaction, improve your product or business, or organize company events.

Who can use Microsoft Forms?

Microsoft Forms is generally available in all Office 365 Education suite licensing: Office 365 Education, Office 365 Education Plus, and Office 365 Education E5, as well as existing customers who purchased E3 prior to its retirement.

Microsoft Forms is available in Preview in the following Office 365 commercial suites: Office 365 Business Essentials, Office 365 Business Premium, and Office 365 Enterprise E1, E3, and E5 plans. Microsoft Forms is also available to existing Office 365 Enterprise E4 customers who purchased E4 before its retirement.

Simply log in to http://forms.microsoft.com with your Office 365 school or work credentials, and you can start creating surveys, quizzes, and polls.

What does Preview mean for Office 365 commercial subscribers?

Microsoft Forms Preview for Office 365 commercial subscribers comes with the same features and service quality we currently deliver to our Office 365 education customers. As we tailor the experience for more commercial scenarios, we will move from being in Preview to Generally Available.

Can people without an Office 365 account still submit a survey or quiz on Microsoft Forms?

Microsoft Forms authors can toggle their settings to allow users outside of their organization to respond to their survey or quiz. In this case, users will be submitting responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.

What is the limit on the number of responses for Microsoft Forms?

You can receive up to 5,000 responses. If you require more, we recommend exporting existing responses to an Excel workbook, and then clearing these from your survey or quiz. This will enable you to collect more responses once cleared.

Which web browsers does Microsoft Forms work with?

Microsoft Forms is optimized for Internet Explorer 10+, Edge, Chrome (latest version), Firefox (latest version), Chrome on Android (latest version), and Safari on iOS (latest version).

In what languages is Microsoft Forms available?

See languages supported and language settings for Microsoft Forms.

Will Microsoft Forms replace Microsoft InfoPath?

No. Microsoft InfoPath was a solution to create customizable forms that can enable automated workflows, whereas Microsoft Forms is a basic, lightweight app for quickly collecting information via surveys and quizzes.

Microsoft InfoPath is being replaced by SharePoint Lists, Flow, and PowerApps – modern solutions for digitizing traditional company forms, automating workflows, and transforming business processes. Learn more.

Where can I go to submit feedback such as product bugs or feature requests?

Navigate to the upper right corner of the Microsoft Forms window, choose More Options (...), and then select Feedback. You can also post feedback or vote on other customers’ suggestions on the Microsoft Forms User Voice forum.

Note: For more frequently asked questions, see Frequently asked questions about Microsoft Forms.

More articles

See the Microsoft Forms landing page for a complete listing of Microsoft Forms articles.

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