Set the default format options for datasheets

If you want all the datasheets in your Microsoft Access 2010 databases to automatically appear with specific formatting options, you can change the default format settings from the Datasheet options dialog box.

Note: If you change the default settings for open datasheets, close and reopen the datasheets to see if the changes were applied.

  1. Click the File tab and then click Options.

    The Access Options dialog box appears.

  2. Click Datasheet and select the options that you want to change.

For more information on settings for how your data is either stored or displayed, see Select settings for how data is displayed and stored in your database.

Change the appearance of cells

Show or hide the gridlines

With the default gridline settings, each cell on your datasheets will appear with a horizontal and a vertical border or gridline. However, to change the option so that no gridlines are visible or only the horizontal or vertical are visible, follow these steps:

  • From Default gridlines showing clear the Horizontal check box to hide the horizontal gridlines and clear the Vertical check box to hide the vertical gridlines. If both the options are cleared your datasheets will display without gridlines.

Note: To change the format of gridlines for an existing database, open the table in Datasheet view and on the Home tab, in the Text Formatting group, select Gridlines.

Set default cell effects

The cell effect describes the style of individual cells. The default setting is Flat but, you can change this to either Raised or Sunken appearance.

Set the default column width

Select a default width for columns in all the datasheets in your Access database. Type a measurement in inches or centimeters, depending on the system of measurement specified in your Windows settings.

Set the appearance of fonts

By using the settings in this section, you can customize the point size, weight and style of text in the datasheets.

  • Size: Select a suitable point size for the text in your datasheets.

  • Weight: Select from the list of how thin or heavy you want the text to appear. For example you can have a font display as Thin, Extra Light, Light, Normal, Medium, Semi-bold, Bold, or Heavy weight.

    You can also set the text to appear as Underline if you want all the text in all the datasheets will automatically be underlined, or Italic.

    Note: As a rule, italicized text is harder to read on a computer screen.

For more information on setting options for a database that you are currently using, see Set user options for current database from a centralized location.

Next steps

To customize how objects are displayed, see the following articles:

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