Set options for online meetings and conference calls

The default options for online meetings are best for small conference calls or sharing and collaboration sessions with people inside your organization. If you are scheduling an online meeting with people outside your organization or plan to invite more than 40 people, use the Meeting Options dialog box to help you determine the following:

  • Who should wait in the lobby before being admitted to the meeting?

  • Who should have presenter privileges during the meeting?

  • Do you want to control how attendees participate during the meeting?

Where do I set online meeting options?

Start in Outlook
  1. From your Outlook calendar, click New Skype Meeting.

    New Skype Meeting button

  2. Click Meeting Options.

    Skype Meeting Options button

These people don't have to wait in the lobby

The lobby is a virtual place where attendees wait to be admitted to your meeting. Options are:

Who gets in directly?

What happens?

Recommended when…

Only me, the meeting organizer

You are the only one who gets into the meeting directly. Everyone else has to wait until admitted.

You have a high security meeting and confidential information.

People I invite from my company

Only people who were invited can join the meeting directly. Everyone else has to wait until admitted.

You’re discussing confidential information, and want to only allow specific people to join.

Anyone from my organization

Anyone from your company can get in to the meeting directly, even if not invited.

You don’t have external participants and you are not discussing confidential information.

Anyone (no restrictions)

Anyone who has access to the meeting link gets in to the meeting directly.

You’re inviting outside participants and you’re not discussing confidential information.

Note   If any option other than Anyone is checked, presenters using the Skype for Business desktop client won't be able to see the dialed-in users waiting in lobby and admit them to the meeting.

Who's a presenter?

Presenter options control which participants are automatically given presenter privileges when you schedule the meeting. Presenters can also let people who are waiting in the lobby into the meeting. The following table describes each of these options in detail.

Presenter option

Who is a presenter?

When to choose this option

Only me, the meeting organizer

Only the person who schedules the meetings

For presentations where the participants don’t have to interact with the meeting content. (You can designate additional presenters during the meeting.)

People I choose

You and the participants you choose

For presentations with more than one presenter

Anyone from my organization

Everyone you invite who has an account on your network

For group work sessions, where all participants work at your organization and can share and modify meeting content

Anyone (no restrictions)

Everyone you invite

For group work sessions with people who don’t have an account on your network

Click Choose presenters to determine who among your invitees will be an attendee or presenter. You must have already added invitees to your meeting request in order to see names in this list.

Do you want to limit participation?

Participation in a Skype for Business meeting includes sending and receiving instant messages, talking, or watching video. Participation options affect attendees only; you can't allow some attendees to participate and not others. If you want someone to participate in the meeting, make them a presenter.


When to choose this option

Disable IM

When you don't want any attendees to send or receive instant messages during the meeting

Mute all attendees

When presenters want to present without taking questions from the audience

Block attendees' video

When you don't want attendees to see the video that's being presented

See Also

Set up a Skype for Business meeting in Outlook

Set Skype for Business meeting options

Applies To: Skype for Business Online, Skype for Business

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