Set meeting options during a meeting

During an online meeting or conference call, you can change the access and presenter options for people who haven’t yet joined. You can also modify the way that participants can interact with meeting content.

Do any of the following:

Set Access options

Access options determine which participants must wait in the lobby, an online waiting area, before being admitted by a presenter.

  1. To set Access options, click More Options , and then click Meeting Options.

  2. The following table describes each option in detail.

Access Option

Who waits in the lobby

When to choose this option

Only Me

Everyone

You don’t want people viewing your handouts before the meeting.

Invitees

People who don’t have an account on your network, and people who weren’t invited

You are discussing something sensitive or confidential.

My Company

People who don’t have an account on your network

All of the participants have an account on your organization’s network.

Everyone

No one

All of the participants have an account on your organization’s network.

People dialing in by phone can bypass the lobby

If selected, anyone dialing in goes directly into the meeting. If cleared, callers must wait in the lobby

Note: This option is not available for Only me and Everyone

Set presenter options

Presenter options control which participants are automatically given presenter privileges when they join the meeting.

  1. To set presenter options, click More Options , and then click Meeting Options.

  2. In the Presenter tab, click Who can be a presenter pop-up menu.

    The following table describes each option in detail.

Presenter Option

Who is a Presenter

When to choose this option

People selected by the organizer

The organizer and the participants originally chosen as presenters

You don’t want anyone else to join the meeting with presenter privileges.

Everyone from my company

Everyone who joins and has an account on your network

For group work sessions, where all participants work at your organization and can share and modify meeting content.

Everyone (no retrictions)

Everyone who joins

For group work sessions with people who don’t have an account on your network.

Set private viewing and annotation privileges

  • To change the default viewing and annotation options, click More Options , and then click Meeting Options.

    The following table describes the options in detail.

Option

Description

Who can view privately

Change Who can view privately to Presenters only, Everyone, or None.

By default only presenters can page through meeting content at their own pace without affecting what everyone else in the meeting sees. Choose None (organizer only) if you prefer to control what participants are looking at during the meeting.

Who can annotate presentations

Change Who can annotate presentations to Presenters only, Everyone, or None.

Normally everyone in the meeting can add annotations to a PowerPoint presentation.

See also

Schedule an online meeting

Start an unscheduled meeting or conference call

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