Send and save contacts as vCards (.vcf files)

You can send Microsoft Outlook contact information — yours or someone else's — to others in the vCard (.vcf) format. When a recipient opens the vCard attachment (.vcf file) that is received in a message, a contact form opens, displaying the contact information.

.vcf attachment in a message header

You can click and save a .vcf file that you receive, adding it directly to your Outlook contacts, saving all the information. If you want to save an Outlook contact as a .vcf file, for example, for bulk distribution or to make that information available to others for download, you can do that too.

Tell me more about vCards

A vCard enables you to send contact information in a format that can be easily read in other e-mail programs. A vCard is saved as a .vcf file, which is the Internet standard for sharing contact information. When you send a vCard, its .vcf file is sent with the message as an attachment.

Attach a vCard to an email message

  1. Click New Email.

  2. Click Attach Item > Business Card.

    Attach Item > Business Card

  3. Do either of the following:

    • If the vCard you want to add to the message appears in the short list that is displayed, click it.

    • If you want to add one or more vCards that don’t appear in the list, click Other Business Cards. The Insert Business Card dialog box appears and shows all your contacts in the Contacts folder. Scroll through the list of contacts and, holding down the Ctrl key, click the contacts you want to select them, and then click OK.

      You can also choose another contact folder by clicking the Look in arrow and selecting another folder in the list.

Outlook inserts a picture of the vCard in the body of the message. You can delete the picture from the message without deleting the attachment.

Here's an example of what a vCard might look like.

A contact's vCard

Save a contact as a vCard

Saving contacts as vCards provides a way to efficiently store a large number of contacts.

  1. In the open contact, click the File tab, anc then click Save As.

  2. Type a name in the File name box, and then click Save.

To view a vCard or business card:

  1. In Contacts, select the Home tab.

  2. Select the contact from the list, and in the Current View group, click Business Card or Card.

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Attach a vCard to an email message

  1. In Contacts, do one of the following:

    • In any card view, drag the contact card and drop it into the body of an open message. (The card views are Business Cards, Address Cards, and Detailed Address Cards.)

    • Right-click the contact, and on the shortcut menu, point to Send Full Contact, and then click In Internet Format (vCard).

      A new message opens with the vCard attachment on the Attach line.

  2. Complete the message and send.

Tip: Another way to send a .vcf file is to include it in your email signature. This displays the contact information prominently as an Electronic Business Card. For more information, see Include an Electronic Business Card in your e-mail signature.

See the following vCard examples.

electronic business card Electronic Business Card example

To learn about creating .vcf files, go to Create Electronic Business Cards.

Save a contact as a vCard

Saving contacts as vCards provides a way to efficiently store a large number of contacts.

  1. In the open contact, click the Microsoft Office Button Office button image , point to Save As, and then click Export to vCard File.

  2. Type a name in the File name box, and then click Save.

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